Employee Forms and Resources

This page will soon be decommissioned. Please access these employee forms and resources on our New employee intranet

CAMPUS RESOURCES

• 2027-2028 Board Approved Calendar (04/30/2026)
• 2026-2027 Board Approved Calendar (04/30/2026)
• 2025-2026 Board Approved Calendar (12/04/2024)
• College Councils, Committees, and Groups 
• Day At A Glance (DAAG) 
  • Submit Events & Announcements
• Expressive Activities on Campus (FAQs)
• HR - Who to Contact 
• Organizational Chart
• Payroll Deadlines: 2025
• Policies & Procedures
• Suspended Operations Memo (2025-26)
• 25Live - Campus Room Reservation System

COLLECTIVE BARGAINING AGREEMENTS

• SCCFT Local 1950 Collective Bargaining Agreement 
  • 2025 Faculty RIF List
  • MOU - Nursing Educators & LOA - Nursing Educator Funds
  • LOA - High Demand Funds
  • MOU - Music Performances & Artistic Director
  • MOU - CBA Extension
  • MOU 26-27 Colas
• WFSE-HE Collective Bargaining Agreement 
  • • 2025 Classified Seniority List 
    • 2025 Winter Closure MOU
    • 2025-27 Use of Sick Leave for Immigration Proceedings

FORMS & PROCESSES

Business & Administrative Services

• A19-1A Invoice Voucher Form - New
• A19-1A Invoice Voucher How to Guide - New
• Contractor/Consultant Hiring Pre-Approval Form
• Contract Signing Protocol
• Credit Card Purchase Authorization Form
• Employee-Independent Contractor Guide
• Expense Transfer Request Form (Excel)
• How to Hire a Non-Employee Contractor 
• Lost or Destroyed Check Affidavit
• Maximum Lodging Exception Form
• Meals & Light Refreshments Form
• Non-Employee Agreement for Services (Word)
• Non-Employee Agreement for Services Amendment
• Procurement Card Delegation of Authority
• Purchase & Contract Signing Authority QRG
• Purchase Requisition Instruction
• Travel Authorization Approval Form

Planning & Institutional Effectiveness

• Grants Office Intake
• Report Request Form

Human Resources

• Benefits
  • Department of Retirement System Forms
  • RETIRING: Preparing for Retirement: Health Insurance Options
  • RETIRING: Retiring & PEBB Insurance (HCA)
  • RETIRING: Medicare & Turning Age 65
  • Health Care Authority Forms
  • Part-Time Faculty - Eligibility for Benefits Form
  • Salary Reduction Agreement (Word)
  • State Board Retirement Plan Thru TIAA-CREF
  • Verification of Retirement Plan Status (Word)
• ctcLink System Onboarding & Training
  • Onboarding Training Resources by Pillar
  • ctcLink Staff Training Participation Report

• Evaluations  (Admin  & Classified  Staff) 
  • Administrative Performance Assessment (APA) Procedure
  • Administrative Performance Assessment (APA) Form
  • Classified Staff - Performance & Development Plan (PDP) Instructions
  • Classified Staff - PDP Evaluation Form 
  • Classified Staff - PDP Expectations Form 
• Evaluations (Faculty- Student Feedback Forms)
  • Student Feedback Form - Main Form A
  • Student Feedback Form - ESL Form E
  • Faculty Evaluation Questionnaire - Librarian (Individual Reference Interaction) Form P
  • Faculty Evaluation Questionnaire - Librarian (Group Instruction) Form Q
  • Faculty Evaluation Questionnaire - Counselor Form W
  • Faculty Evaluation Questionnaire - Advisor/Counselor (Group Presentation) Form X
  • Faculty Evaluation Questionnaire - Advisor Form Y
• Hiring & Onboarding New Employees - Guides & Request Forms 
• Leave Forms 

           Shared Leave Requests: The following staff have been approved for leave donation under the College's Shared Leave Policy #4727:

  • • Tom Dewey
    • Tammy Howard
    • Kevin Verver
  • Family Medical Leave (FML) Request Form 
  • Shared Leave Acceptance Form (Word)
  • Shared Leave Donation Form: Admin/Classified 
  • Shared Leave Donation Form: Faculty 
• Miscellaneous Forms
  • ADA Request Form (Word)
  • Administrative - Position Description Form (Word)
  • Classified Staff - Position Description Form (Word)
  • Classified Staff - Professional Development Fund Application (Word)
  • Retiree Re-Employ Request - Instructions and Form (Word)
  • Supervisor's Checklist for New Employees
  • Telework Agreement Form
  • Separation: Online Exit Interview
  • Separation: Notice to HR (Classified, Admin, Faculty)
  • Separation: Notice to HR (Hourly & Student)
  • Separation: Employee Checklist
  • Position Review Request (classified staff) - Employee Form & Supervisor Form 
• Payroll/Compensation
  
  • Authorization for Additional Assignment - Overtime Eligible Employees (Word)
  • ctcLink Direct Deposit Instructions
  • Faculty - Non-Instructional/Extended Days

• Recruitment Request & Guides

• Safety & Security Forms
  • Visitor Parking Permit Request
  • Visitor/Guest Parking Policy
  • Staff/Faculty Parking Permit Request
    
  • Commute Trip Reduction (CTR)
• Facilities  Forms
  • Facilities Setup Request Form
  • Space Change Request Form
  • Surplus Request Form
  • Work Order Request
• Internal Campus Events  Forms
  • Internal Events instructions & support form Service
  • Media Technician Request
  • Room Set up Request
  • Department Sponsored Event Approval
  • Forms (Filming on campus, alcohol approval, rental contracts)

Travel Processes

• Travel Authorization (TA)