Employee Forms and Resources

CAMPUS RESOURCES

• 2023-2024 Board Approved Calendar (01-16-2024)
• 2024-2025 Board Approved Calendar (03/02/2023)
• College Councils, Committees, and Groups & 2023-24 Membership
• Day At A Glance (DAAG) 
  • Submit Events & Announcements
• Expressive Activities on Campus (FAQs)
• HR - Who to Contact 
• Organizational Chart
• Payroll Deadlines: 2024
• Policies & Procedures
• Suspended Operations Memo (2023-24)
• 25Live - Campus Room Reservation System

COLLECTIVE BARGAINING AGREEMENTS

• SCCFT Local 1950 Collective Bargaining Agreement 
  • 2023 Faculty RIF List
• WFSE-HE Collective Bargaining Agreement 
  • 2023 Classified Seniority List 
  • 2024 Winter Closure MOU

FORMS

Business & Administrative Services

• Contract Signing Protocol
• Credit Card Purchase Authorization Form
• Employee-Independent Contractor Guide (Word)
• Meals & Light Refreshments Form
• Non-Employee Agreement for Services (Word)
• Purchase & Contract Signing Authority QRG
• Voucher Request Form

Comings and Goings

• Employee Comings & Goings (Oct-Nov 2023)
• Employee Comings & Goings (Sept-Oct 2023)
• Employee Comings & Goings (Aug-Sept 2023)
• Employee Comings & Goings (July-Aug 2023)
• Employee Comings & Goings (June-July 2023)
• Employee Comings & Goings (May-June 2023)
• Employee Comings & Goings (April-May 2023)
• Employee Comings & Goings (Mar-April 2023)
• Employee Comings & Goings (Feb-Mar 2023)

Planning & Institutional Effectiveness

• Grants Office Intake
• Report Request Form

Human Resources

• Benefits
  • Department of Retirement System Forms
  • RETIRING: Preparing for Retirement: Health Insurance Options
  • RETIRING: Retiring & PEBB Insurance (HCA)
  • RETIRING: Medicare & Turning Age 65
  • Health Care Authority Forms
  • Part-Time Faculty - Eligibility for Benefits Form
  • Salary Reduction Agreement (Word)
  • TIAA-CREF
  • Verification of Retirement Plan Status (Word)
• ctcLink Onboarding & Training
  • Onboarding Training Resources by Pillar
  • ctcLink Staff Training Participation Report

• Evaluations
  • Administrative Performance Assessment (APA) Procedure
  • Administrative Performance Assessment (APA) Form
  • Classified Staff - Performance and Development Plan Evaluation (Word)
  • Classified Staff - Performance and Development Plan Expectations (Word)
  • Classified Staff - Performance and Development Plan Instructions (Word)
• Faculty - Evaluation Forms 
  • Faculty Evaluation Questionnaire - Main Form A
  • Faculty Evaluation Questionnaire - ESL Form E
  • Faculty Evaluation Questionnaire - Librarian (Individual Reference Interaction) Form P
  • Faculty Evaluation Questionnaire - Librarian (Group Instruction) Form Q
  • Faculty Evaluation Questionnaire - Counselor Form W
  • Faculty Evaluation Questionnaire - Advisor/Counselor (Group Presentation) Form X
  • Faculty Evaluation Questionnaire - Advisor Form Y
• Hourly/Student - New Hire Paperwork
  • Hourly/Student - New Hire Paperwork
• Leave

           Shared Leave Requests: The following staff have been approved for leave donation under the College's Shared Leave Policy #4727:

  • • Marylou Ames
    • Megan Haan
    • Sarah Leyden
    • Kevin Verver
  • Family Medical Leave (FML) Request Form (Word)
  • Shared Leave Acceptance Form (Word)
  • Shared Leave Donation Form: Admin/Classified 
  • Shared Leave Donation Form: Faculty 
• Other
  • ADA Request Form (Word)
  • Administrative - Position Description Form (Word)
  • Classified Staff - Position Description Form (Word)
  • Classified Staff - Professional Development Fund Application (Word)
  • Retiree Re-Employ Request - Instructions and Form (Word)
  • Supervisor's Checklist - New Employee Orientation (Word)
  • Telework Agreement Form
  • Exit Interview - Online Survey
  • Employee Separation Form
  • Hourly & Student Employee Separation Form
  • Employee Separation Checklist
  • Position Review Request (classified staff) - Employee Form & Supervisor Form 
• Part-Time Faculty - New Hire Paperwork
  • Activate your ctcLink Account Instructions
  • Declaration and Authorization to Release Information
  • ctcLink Direct Deposit Instructions
  • Employee Contact & Change Form
  • Federal & State Reporting Form
  • I-9 Employment Eligibility Verification
  • Part-Time Faculty - Eligibility for Benefits Form
  • Part-Time Faculty - Salary Placement Form
  • Retirement Status Form
  • W4 - Employee Federal Withholding (2024)

• Payroll/Compensation
  
  • Authorization for Additional Assignment - Overtime Eligible Employees (Word)
  • ctcLink Direct Deposit Instructions
  • Faculty - Non-Instructional/Extended Days
• Recruitment
  • Required: Hiring Criteria Form (admin, classified, FT faculy positions)
  • Required: Personnel Requisition Form (admin, classified, faculty)

•  Volunteers

  • Volunteer Questionnaire

  • Volunteer Registration Procedures (Word)

  • Volunteer Registration Form (Word)

• Safety & Security
  • Key Request Form
  • Visitor Parking Permit Request
  • Visitor/Guest Parking Policy
  • Staff/Faculty Parking Permit Request
• Facilities
  • Work Order Request

Travel Processes

• Travel Authorization (TA)