Employee Forms and Resources

CAMPUS RESOURCES

• 2024-2025 Board Approved Calendar (12/04/2024)
• 2025-2026 Board Approved Calendar (12/04/2024)
• College Councils, Committees, and Groups 
• Day At A Glance (DAAG) 
  • Submit Events & Announcements
• Expressive Activities on Campus (FAQs)
• HR - Who to Contact 
• Organizational Chart
• Payroll Deadlines: 2025
• Policies & Procedures
• Suspended Operations Memo (2024-25)
• 25Live - Campus Room Reservation System

COLLECTIVE BARGAINING AGREEMENTS

• SCCFT Local 1950 Collective Bargaining Agreement 
  • 2024 Faculty RIF List
  • MOU - Nursing Educators
  • MOU - Music Performances & Artistic Director
  • MOU - CBA Extension
• WFSE-HE Collective Bargaining Agreement 
  • 2024 Classified Seniority List 
  • 2024 Winter Closure MOU

FORMS & PROCESSES

Business & Administrative Services

• Contract Signing Protocol
• Credit Card Purchase Authorization Form
• Employee-Independent Contractor Guide
• How to Hire a Non-Employee Contractor 
• Lost or Destroyed Check Affidavit
• Maximum Lodging Exception Form
• Meals & Light Refreshments Form
• Non-Employee Agreement for Services (Word)
• Procurement Card Delegation of Authority
• Purchase & Contract Signing Authority QRG
• Voucher Request Form

Planning & Institutional Effectiveness

• Grants Office Intake
• Report Request Form

Human Resources

• Benefits
  • Department of Retirement System Forms
  • RETIRING: Preparing for Retirement: Health Insurance Options
  • RETIRING: Retiring & PEBB Insurance (HCA)
  • RETIRING: Medicare & Turning Age 65
  • Health Care Authority Forms
  • Part-Time Faculty - Eligibility for Benefits Form
  • Salary Reduction Agreement (Word)
  • State Board Retirement Plan Thru TIAA-CREF
  • Verification of Retirement Plan Status (Word)
• ctcLink System Onboarding & Training
  • Onboarding Training Resources by Pillar
  • ctcLink Staff Training Participation Report

• Evaluations  (Admin  & Classified  Staff) 
  • Administrative Performance Assessment (APA) Procedure
  • Administrative Performance Assessment (APA) Form
  • Classified Staff - Performance & Development Plan (PDP) Instructions
  • Classified Staff - PDP Evaluation Form 
  • Classified Staff - PDP Expectations Form 
• Evaluations (Faculty- Student Feedback Forms)
  • Student Feedback Form - Main Form A
  • Student Feedback Form - ESL Form E
  • Faculty Evaluation Questionnaire - Librarian (Individual Reference Interaction) Form P
  • Faculty Evaluation Questionnaire - Librarian (Group Instruction) Form Q
  • Faculty Evaluation Questionnaire - Counselor Form W
  • Faculty Evaluation Questionnaire - Advisor/Counselor (Group Presentation) Form X
  • Faculty Evaluation Questionnaire - Advisor Form Y
• Temp Student/Hourly Employees Forms
  • Supervisor's Guide to Onboarding (all employees)
  • New Hire Checklist - Hourly, Student, NPEs
• Leave Forms 

           Shared Leave Requests: The following staff have been approved for leave donation under the College's Shared Leave Policy #4727:

  • • Kevin Verver
  • Family Medical Leave (FML) Request Form (Word)
  • Shared Leave Acceptance Form (Word)
  • Shared Leave Donation Form: Admin/Classified 
  • Shared Leave Donation Form: Faculty 
• Miscellaneous Forms
  • ADA Request Form (Word)
  • Administrative - Position Description Form (Word)
  • Classified Staff - Position Description Form (Word)
  • Classified Staff - Professional Development Fund Application (Word)
  • Retiree Re-Employ Request - Instructions and Form (Word)
  • Supervisor's Checklist for New Employees
  • Telework Agreement Form
  • Separation: Online Exit Interview
  • Separation: Notice to HR (Classified, Admin, Faculty)
  • Separation: Notice to HR (Hourly & Student)
  • Separation: Employee Checklist
  • Position Review Request (classified staff) - Employee Form & Supervisor Form 
• Payroll/Compensation
  
  • Authorization for Additional Assignment - Overtime Eligible Employees (Word)
  • ctcLink Direct Deposit Instructions
  • Faculty - Non-Instructional/Extended Days

• Recruitment Forms
  • Required: Hiring Criteria Form (admin, classified, FT faculy positions)
  • Required: Personnel Requisition Form (admin, classified, faculty)

•  Volunteer Forms 

  • Volunteer Questionnaire

  • Volunteer Registration Procedures (Word)

  • Volunteer Registration Form (Word)

• Safety & Security Forms
  • Key Request Form
  • Visitor Parking Permit Request
  • Visitor/Guest Parking Policy
  • Staff/Faculty Parking Permit Request
• Facilities  Forms
  • Facilities Setup Request Form
  • Space Change Request Form
  • Surplus Request Form
  • Work Order Request
• Internal Campus Events  Forms
  • Internal Events instructions & support form Service
  • Media Technician Request
  • Room Set up Request
  • Department Sponsored Event Approval
  • Forms (Filming on campus, alcohol approval, rental contracts)

Travel Processes

• Travel Authorization (TA)