4030 Administrative Performance Assessment Procedure

Procedure

Policy Name: Administrative Performance Assessment (APA)

Policy Number: 4030 

Applicable Code/Law:  WAC 357-57

Definitions:   

Peer – Individual who frequently works with the employee being assessed which can be internal or external to the College.  

Procedural Guidelines:    

To ensure the growth and development of the College’s administrative positions, the following steps should be completed within 6 months of employment and then annually thereafter.  

  1. Supervisor reviews the employee’s position description to ensure it is accurate/up to date. 
    1. Employee input/feedback on description should be considered by the supervisor.
  2. Supervisor schedules preliminary assessment meeting with employee.
    1. Items reviewed include an overview of the assessment process and timeline, goals and growth opportunities set at last assessment, and their current position description.  
  3. Supervisor emails HR (hr@shoreline.edu) with name/email of:  
      1. An employee-selected and supervisor-selected “peer” colleague.  
  4. HR sends out the 360 eval form to identified individuals and all direct reports to the role. 
    1. Respondents are asked to response within 1 week of receipt.  
    2. Results are shared with supervisor for their use in providing feedback. 
  5. Supervisor and employee independently complete and exchange APA form. 
    1. This should be done in advance of the final assessment meeting.
  6. Supervisor schedules final assessment meeting with the employee after 360 feedback is received. 
    1. Supervisor and employee discuss their independently completed APA-Forms.
    2. Supervisor verbally shares feedback received from 360 eval process.  
    3. Supervisor and employee discuss work goals/opportunities for growth for the position. 
  7. Supervisor completes the APA form.  
    1. APA form is completed based on discussion with employee at final assessment meeting.  
  8. Supervisor signs and emails the completed APA form to the employee for their signature.  
    1. Employee completes the “Employee Comments” section if desired and provides their signature acknowledgement of the supervisor’s finalized assessment information. 
  9. Supervisor submits completed final APA-Form to HR with a copy of the employee’s current position description. 
    1. HR confirms receipt and tracks completion of assessment process for that employee.  

Approval

Reviewed and Approved by Executive Team: 06/23/2026