3803 Sales of Goods, Services and Rental Facilities Procedure

Policy Details 

Policy Name: Sales of Goods, Services, and Rental Facilities  

Policy Number: 3803  

Applicable Code/Law: N/A  

Procedural Guidelines  

  1. Approval for the direct sale of any goods, services, or rental of facility covered by this policy shall be vested in the Vice President for the units under their authority. Before any sales project may be implemented, the unit proposing the project shall provide to the appropriate Vice President a request setting forth all pertinent information about sales plan, and justification for such program addressing the elements of this policy and the stated evaluation criteria. The Vice President shall, if he/she approves the project, notify the budget office of said approval as a condition to the creation of revenue budget, and provide the budget office with copies of the documentation supporting the request.
    Each category of goods, services, or facility sold is to be considered individually so as to avoid the unplanned expansion of any sales program. All new categories of sales shall be justified to and reviewed by the appropriate vice president in accord with this policy. 
  2. The Vice President for Business is designated as the officer who shall be available to:  
    1. Resolve matters concerning the internal application of the Policy. It is the role of the budget office to review requests from vice presidents to establish revenue budgets. Should the budget office believe that the request is inconsistent with the Policy, it shall refer the matter to the Vice President for Business for final decision.  
    2. Address questions from members of the external community about specific sales programs. c. Review all proposed sales to other governmental agencies. 
  3. All current sales programs shall be evaluated by the Vice Presidents, following the procedure for initial review and approval stated above, not later than six months after the effective date of the adoption of this Policy. 
  4. In assessing the validity of providing the sales of goods, services, or facilities to members of the campus community, the appropriate Vice President shall consider the following criteria: 
    1. The goods, services, or facilities are substantially and directly related to the College’s instructional or public service mission.  
    2. Provision of the goods, services, or facilities on campus represents a special convenience to and supports the campus community, or facilitates extracurricular, public service, or other campus activities.  
    3. Fees charged for the goods, services, or facilities shall take into account the full costs (direct and indirect), including College overhead.  
    4. Provide reasonable assurance that the goods, services, or facilities are provided only to persons who are students, potential students, faculty, staff, patients, or invited guests. 
  5. In assessing the validity of providing the sale of goods, services, or facilities to the community external to the campus, the appropriate Vice President shall consider the following criteria:  
    1. The goods, service, or facility represents a resource which is not commonly available or otherwise easily accessible, and for which there is a demand from the external community.  
    2. The price or fee for goods, service, or facility is established to account for the full cost of the goods, service, or facility including College overhead. The price of such items in the private marketplace shall be taken into account in establishing the price or fee. 

Approvals 

Procedures Adopted: 10/13/87