Public Records

Important update regarding the College’s response to public records requests

In response to the COVID-19 outbreak, Governor Jay Inslee has issued a proclamation temporarily suspending certain requirements of the Washington State Public Records Act (RCW 42.56)

Effective March 24, 2020 – April 23, 2020, Governor’s Proclamation 20-28 (Open Public Meetings Act and Public Records Act):

  • Temporarily suspends the requirement that agencies provide an ability for the public to conduct PRA business at an agency office, in-person, such as in-person inspection of records or in-person submission of PRA requests.
  • Temporarily suspends the PRA requirement that agency offices must be open for public inspection and copying of public records for a minimum of 30 hours per week.
  • Temporarily suspends the PRA requirement that agencies respond to PRA requests within five business days.

The College will continue to respond to public records requests in as timely a manner as possible.

Please direct any questions regarding the updated procedures to publicrecords@shoreline.edu. To submit a public records request, please complete the online Public Records Request form.

As a state agency, Shoreline Community College is subject to the provisions of the Washington state public disclosure laws (RCW 42.56) governing access to public records and will respond accordingly.

There may be exemptions to disclosure that may prohibit the college from releasing certain documents. In cases where an exemption exists, the college will provide a brief explanation to the requestor of the reason(s) for the exemption.

How to request public records

Submit a request online

or

Send a completed copy of the Public Records Request Formby mail or email to:

Public Records Officer
Office of Business & Administrative Services
16101 Greenwood Avenue N
Shoreline, WA 98133
PublicRecords@shoreline.edu

 

Frequently asked questions

Within five business days after receiving a request, we will either provide the record(s) you have requested or, if the request is denied, we will explain the reason for denial. Additional time may be required to fulfill more complex requests. If this is the case, we will contact you within five business days with an estimate of time required to fulfill the request. We may also contact you if additional information or clarification is required in order to process your request.

Records not exempt may contain personal or other information which may require us to notify affected individual(s) of the request. We may provide affected individual(s) a reasonable opportunity to seek court protection from disclosure.

You may review the records in person at the college during normal business hours, have digital copies delivered by email, digital copies on a memory stick delivered by mail, or request a hard copy of the records be delivered by mail. If you chose to review the records in person, please contact the Public Records Officer in advance to ensure that the records have been assembled and are ready for inspection.

There is no charge to inspect the records in person at the college. The college charges a fee for providing copies of records as follows:

$0.15 Per page for photocopies of public records, printed copies of electronic records when requested by the person requesting records, or for the use of agency equipment to photocopy public records
$0.10 Per page for public records scanned into an electronic format or for use of agency equipment to scan the records
$0.05 Per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery
$0.10 Per gigabyte for the transmission of public records in an electronic format or for the use of agency equipment to send the records electronically
Actual Cost Of any digital storage media or device provided by the agency
Actual Cost Of any container or envelope used to mail the copies to the requestor
Actual Cost Actual postage or delivery charge

The charges above may be combined to the extent that more than one type of charge applies to copies produced in response to a particular request.

In addition to the charges above, the College may include a customized service charge. Please see the Public Records Policyto view the full statement of costs for copies of public records.

No. Your request in itself is a public record, and it can be requested by others. Public record requests are also forwarded to individuals and departments holding the records and, in some circumstances, to third parties who have an interest in the records you have requested.

You may appeal the decision by submitting a written petition for review to the Public Records Officer, who will then refer the petition to the president of the college. The president or the president’s designee will review the denial and will affirm or reverse the denial or consult with the attorney general if needed. The request will be returned with a final decision within five business days following receipt of the appeal by the college.

The college must comply with state laws requiring that its records be made available for public inspection and copying; however, there are provisions in the law that exempt or prohibit disclosure of specific information to the extent required to prevent an unreasonable invasion of privacy (RCW 42.56.230).