Conditions of Financial Aid Offer
This guide is designed to help you understand the financial aid process from initial awarding to delivery of financial aid. Please keep this guide handy to assist you in answering questions that may arise.
The financial aid staff are committed to providing you with the best service possible. Students with questions or concerns are encouraged to contact the office. We will make every effort to respond to your requests promptly.
The Financial Aid Office is located in the FOSS Building, 2nd floor. Students may contact the financial aid office during business hours or by email: firstname.lastname@example.org.
We welcome you to Shoreline Community College. We are here to help you explore your financial aid options for college.
Financial Aid Offer Notification & the Student Self-Service Center
Financial Aid notifications are emailed to your preferred email address. You may view your financial aid status and aid package anytime by going to your ctcLink student self-service center. Your quarterly financial aid offer is listed on the self-service center. If a quarter is not listed, it means you are not getting aid for that quarter. Please check with the Financial Aid Office if you have questions about your offers. Financial aid offers are adjusted based on enrollment level. Your financial aid offer is subject to the availability of funds and the college reserves the right to withdraw, reduce, or modify your aid package.
Change in Income
If you or your family have experienced a dramatic change in income or a loss of resources(s) that was not reflected on your current FAFSA you may contact the Financial Aid Office to re-evaluate your financial aid eligibility based on your current income. Please note that increased financial need does not guarantee increased funding.
Types of Aid
Shoreline Community College Financial Aid Office offers financial assistance to students in the form of grants, work-study employment, loans, and scholarships. Your financial aid notification/ Washington Opportunity Pathway offers are listed in an abbreviated format. Please use the list below to figure out your offer type. Your aid package may include the following offers:
- Federal Pell Grant (PELL)
- Federal Supplemental Educational Opportunity Grant (FSEOG)
These grants are gift aid. They do not need to be repaid as long as students complete their courses and meet satisfactory academic progress requirements. They are need-based aid programs as determined by your FAFSA application. Students who have earned a bachelor’s degree are no longer eligible for Pell or SEOG Grant. Per federal regulations, effective July 1, 2012, the Federal Pell Grant may not be received for more than the equivalent of six years of full-time awards. FSEOG is a limited fund and is awarded to high need students.
- Washington College Grant (WCG)
- College Bound Scholarship (COLLBND)
- Passport to College Promise Scholarship (PASSPORT) - state, federal, or tribal foster care youth & accompanied homeless youth may be eligible
These are need-based aid programs which are administered by the Washington Student Achievement Council for the State of Washington. Students must be Washington residents with high financial need. Eligibility is determined by the Financial Aid Office after students have completed their FAFSA /WASFA application. These grants do not have to be repaid as long as students complete their courses and meet satisfactory academic progress requirements.
- Shoreline Grant (SCC GRNT)
- Shoreline Tuition Waiver (WAIVER)
These grants are only available to Washington residents with documented financial aid need. Funds are limited and students should apply early to receive this aid. Eligibility is determined by the Financial Aid Office after students have completed their FAFSA. Tuition waiver will pay your tuition but not fees. Fees will need to be paid by other funds.
- Work Study Offer (EW)
- State Work Study (SWS)
- Federal Work Study (FWS)
- Federal Work Study, America Reads
- Federal Work Study, Community Service
The Work Study program (Federal and State) gives students the opportunity to gain valuable work experience while earning money for college. Both on-campus and off-campus positions are available.
To be eligible for work study employment, students must be enrolled in a minimum of 6 credits each quarter and meet the Satisfactory Academic Progress policy standards. Available work study jobs and application guide are posted on our work study webpage.
Work Study students may work up to 19 hours a week while classes are in session. Students must pre-enroll for the upcoming Fall quarter to be eligible for Summer quarter employment.
The Human Resource Office determines the hourly pay rate based on job classifications. The wages for each job are posted within the job description.
- Direct Loan – Subsidized (SUB)
- Direct Loan – Unsubsidized (UNSUB)
- Parent PLUS Loan
- Nursing Loan
Direct Student Loans require a separate loan request form available in the Financial Aid Office or on our website. In addition, first time student loan borrowers must complete Loan Entrance Counseling and a Master Promissory Note (MPN) at Federal Student Aid.
There are two types of Direct Student Loans:
Direct Subsidized Loan: Loans offered to eligible students with demonstrated financial need. The Department of Education will pay the interest on the loan while the student is enrolled at least half-time, during grace period, and during deferment period.
Please Note: First time borrowers after July 1, 2013 must complete their program within 150% of their published program length or they could lose their interest subsidy. More information can be found at Federal Student Aidregarding these limits.
Direct Unsubsidized Loan: Loans offered to eligible students but demonstrated need is not required. The student will be responsible for paying the interest on the loan starting at the time of disbursement and during all periods.
Annual Student Loan Maximums
|Dependent Students||Subsidized Maximum||Unsubsidized Maximum||Combined Yearly Maximum|
|First Year (under 45
college level credits)
|$3,500 +||$2,000 =||$5,500|
|Second Year (45 or more
college level credits)
|$4,500 +||$2,000 =||$6,500|
|Independent Students||Subsidized Maximum||Unsubsidized Maximum||Combined Yearly Maximum|
|First Year (under 45
college level credits)
|$3,500 +||$6,000 =||$9,500|
|Second Year (45 or more
college level credits)
|$4,500 +||$6,000 =||$10,500|
Loan Exit Counseling
Exit Counseling is required each time a student drops below half-time enrollment level, leave school for one or more quarters or graduate. The exit counseling gives students important information regarding loan repayment and rights and responsibilities as a borrower. Exit Counseling is completed online at Federal Student Aid.
Determining your Loan Servicer
The U.S. Department of Education Federal Student Aid website provides comprehensive information about your federal loan history, including servicer(s) and their contact information, loan totals, loan status, and subsidized loan usage (SULA) calculation. You may access this website by using your FAFSA FSA ID to login.
Parent PLUS Loan
Parent PLUS loans are loans parents can take out for their undergraduate children attending college. The parent is the loan borrower. Parents must complete the Parent PLUS Loan Request Form located on our website and in the Financial Aid office. Parents are also required to complete Entrance Counseling and PLUS MPN for Parents at Federal Student Aid. Parent PLUS Loan is part of the Financial Aid package and students are required to meet Satisfactory Academic Progress requirements. The amount that can be borrowed is based on cost of attendance and any other funds awarded. Parents who can apply for Parent PLUS Loan include: birth parent(s), adoptive parent(s), or step parent(s).
Nursing Loans are available for students who are accepted into the Shoreline Nursing Program and is funded through the Department of Health. Students must complete a Nursing Loan Request Form and complete all the steps in the Financial Aid application process. Nursing Loan is a need-based loan but if eligible, students can receive up to $3300 per academic year. Nursing Loan is only offered for fall, winter and spring quarters. If approved for Nursing Loan, students will be notified to complete Entrance Counseling and Master Promissory Note with the Loan Specialist in the Financial Aid Office. Nursing Loans are serviced through Heartland ECSI, separate from Federal Direct Student Loans.
Cost of Attendance and Financial Need
The financial aid programs at Shoreline Community College are administered in accordance with established State and Federal regulations and policies. The basic Federal formula for determining financial need for funding is based on the following equation:
Cost of Attendance (COA) - Estimated Family Contribution (EFC) = Financial Need
EFC is determined by the information students submit on their FASFA/WASFA and verified by the Financial Aid Office.
The published Cost of Attendance table for the 2022-2023 academic year is:
|Full-Time 3 Quarters||Full-Time 1 Quarter|
|Living on own||Living with parents||Living on own||Living with parents|
|Tuition and Fees
WA resident rates
|$4,572||$4,572||$ 1,524||$ 1,524|
|Books & Supplies||$702||$702||$234||$234|
|Rent, Food, Utilities||$18,162||$8,736||$6,054||$2,912|
|Total Student Budget (COA)||$27,366||$17,640||$9,122||$5,880|
Total Student Budget
If your Financial Aid Notification contains sufficient funds to pay your tuition and fees, they will generally be paid from your financial aid offer before the start of the quarter. If your financial aid offer does not cover all of your tuition and fees, you must pay the balance by the posted deadline on your registration schedule. If your financial aid offer amount exceeds your tuition and fees, the Financial Aid Office will disburse any remaining funds as a financial aid “refund” to you.
Shoreline Community College has partnered with BankMobile, a financial services company serving higher education to provide refund disbursements. With this fund disbursement process, you will have the ability to access your financial aid refund. You will be mailed a refund selection kit and an email to access your personal code.
You can also request your personal code to be sent to you by going to refundselection.com. The personal code will be used to validate your identity. You will need to complete the following steps:
- Activate your account at www.refundselection.com
- Select your Refund Delivery method. You may choose from the following delivery methods:
- Electronic ACH transfer to an existing bank account
- Bank Mobile Vibe Account - A debit card will be issued after you select to open an account. This card will have the Shoreline logo.
- Paper Check issued by BankMobile
Enrollment and Funding Levels
All aid offer notifications are based on full time enrollment (12 or more credits) unless otherwise notified. Students who plan to take fewer classes should notify the financial aid office in writing of their enrollment plans. Awards will be adjusted per the following enrollment levels:
- Full Time = 12 or more credits
- Three-Quarter time = 9-11.5 credits
- Half-time = 6-8.5 credits
- Less than half-time 1-5.5 credits
Federal Direct Loans, Work-Study and Tuition Waiver programs require enrollment in 6 or more credits to maintain eligibility. Washington College Grant and Shoreline Grant programs require enrollment in 3 or more credits.
Changes in Enrollment Levels and Census Date
Financial Aid recipients should finalize their quarterly class schedules before the census dates listed below to avoid financial aid repayments. Financial aid awards will be adjusted to reflect a student’s enrollment level by the 10th instructional day from the start of each quarter (8th instructional day for Summer Quarter). If aid has already been disbursed and/or a refund has been issued, students may owe a repayment due to enrollment level changes.
Census Dates - (Last day aid adjustments can be made based on enrollment level)
- Summer Quarter 2022 – July 7, 2022
- Fall Quarter 2022 – October 11, 2022
- Winter Quarter 2023 – January 23, 2023
- Spring Quarter 2023 – April 14, 2023
Withdrawals and Repayment
Students who formally or informally withdraw from all of their classes on or after the first day of the quarter and students who complete zero credits* may owe a repayment of all or a portion of the financial aid funds disbursed for the quarter. Repayments are computed in accordance with federal and state regulations and the college’s refund policy. If you stop attending class and /or attend classes but earn no credits, the financial aid office will assume that you unofficially withdrew. Any funds owed to the aid programs or the institution will need to be repaid before any consideration will be given to future aid, and future enrollment at the college.
Withdrawal from all classes on or after the following dates will not require a financial aid repayment:
Summer Quarter 2022
Fall Quarter 2022
Winter Quarter 2023
Spring Quarter 2023
July 28, 2022
November 13, 2022
February 22, 2023
May 17, 2023
* For financial aid academic progress: (W) Withdrawal, (N) Audit, or (I) Incomplete, (H) Hold, (V) Unofficial Withdrawal, (NC) No Credit, (Z) Hardship Withdrawal grades do not count toward completed credits.
Satisfactory Academic Progress Policy
Students receiving financial aid are required to make satisfactory academic progress in an eligible program of study. Since satisfactory progress is a financial aid eligibility requirement, all quarters and all credits will be considered regardless of whether or not financial aid was received for your designated program of study. Four different measures are used to determine whether students are making satisfactory progress in their academic programs:
- Qualitative Measure: minimum GPA requirement, quarterly and cumulative GPA of a 2.0
- Quantitative Measure: minimum quarterly credit completion percentage for enrollment level. Must complete at least 50% of credits attempted each quarter
- Pace of Progression: minimum cumulative credit completion percentage, or “pace of progression” of at least 67% of all credits attempted overall for a specific program
- Maximum Time Frame: ability to complete a degree or certificate program within a maximum timeframe allowed, 150% of required credits, credits for program
The complete Satisfactory Academic Policy is available online at Financial Aid.
The Financial Aid Office strongly encourages all financial aid recipients to meet with an academic advisor. Getting the most out of your college experience begins with getting into the right classes and understanding the in’s and out’s how college works. New Shoreline students may sign up for New Student Orientation (NSO), which gives you the opportunity to speak with an advisor, register for classes, and get oriented to the college.
All students are welcome to visit Advising Services located in the FOSS Building, Room 5229. Appointments can be made by calling (206) 546-4559. Students are responsible for making certain they take courses that pertain to their program of study or risk exhausting their financial aid before they complete their degree or certificate.
Current financial aid recipients who wish to change their degree/certificate program at Shoreline must meet with an academic advisor to determine what credits can be applied to their new program and return the Appeal for Program Change form to the Financial Aid office.
Attending another College & Financial Aid
Your financial aid offer package will not transfer to another college. You will need to apply for aid at the college where you plan to transfer and follow the policies set forth by that college. Please be aware that you cannot receive aid from two schools at the same time.
Conditions of Financial Aid Award at Shoreline Community College
Students who receive financial aid are responsible for understanding and agreeing to the following terms and conditions:
- You must have met all student eligibility criteria as determined by the U.S. Department of Education, Washington Student Achievement Council and Shoreline Community College.
- You must be enrolled and pursuing a financial aid approved degree or certificate offered at Shoreline Community College to be eligible for financial aid. Financial aid will only cover classes that are required for completion of the program with the exception of required developmental coursework. Financial aid will not cover Adult Basic Education, Running Start, High School Completion, GED, lower level English as a Second Language, Parenting Education, and Continuing Education.
- Financial aid may only be received at one school at a time during an academic period. If you transfer to another college be sure to cancel all aid at your current college before accepting funds at your new college.
- You are expected to attend class regularly and make satisfactory academic progress as outlined in this notification.
- You are not required to attend full-time to receive financial aid, however students attending less than full time will receive pro-rated financial aid offers. For financial aid purposes, full time is defined as 12 or more credits; three-quarter time is 9-11 credits; and half time is 6-8 credits. There is limited financial aid for enrollment less than half time, 1-5 credits.
- Students who have earned a bachelor’s degree from any institution (foreign or domestic) are not eligible for federal or state grants. Work-study and loans may be available to students pursuing an eligible Professional/Technical Degree or certificate at Shoreline.
- The Financial Aid Office reserves the right to adjust your financial aid due to the availability of federal, state, and institutional funds.
- Your offer is subject to any changes in your economic circumstances, which affect the total resources available to you, such as changes in parent(s) income, marital status, spouse’s income, your earnings, scholarships, loans, grants, tuition waivers, and awards from other agencies.
- A financial aid offer does not imply an obligation or a commitment on the part of the college to continue assistance beyond the period stated in the Financial Aid Notification. Please remember to re-apply for financial aid every October.
- By applying for aid, you authorize Shoreline Community College to apply grant and loan funds from your financial aid offer toward payment of tuition and fees and understand that the funds used to pay these charges will not be included in your financial aid refund.
- If you decide not to attend, you must formally withdraw from your classes during the 100% refund period in order for the funds used towards your tuition to be returned to the aid programs. If you need to officially withdraw, you must contact Enrollment Services. Failure to do so could result in a loss of your financial aid and possible repayment.
- If you withdraw from a class, you will be subject to the institutional refund schedule at that time. It is important to make changes to your class schedule on the same day (withdrawing and adding classes simultaneously) to prevent additional charges from being incurred.
- You may obtain copies of the college’s refund policies and the Financial Aid Return of Title IV funds and other repayment policies upon request.
- If you withdraw and do not complete any credits, you might owe a repayment of aid and or/tuition. You agree to repay all funds owed. You understand that the balance due may be referred to a collection agency and you agree to pay all related costs with the collection process.
- If you owe a repayment of any type to another institution of higher education, you will not be awarded financial aid at Shoreline. You must first repay in full or make satisfactory repayment arrangements to repay and provide documentation of the repayment/resolution to be eligible for aid at Shoreline.
- If you deliberately falsify, misrepresent, or fail to fully disclose all requested data on the financial aid application forms, you will be denied aid or owe a repayment for any aid disbursed. If you have already received money based on falsified information, you will be referred to the Department of Education Investigation Division for possible criminal prosecution.
Washington State Financial Aid Programs- Opportunity Pathways
The State of Washington may offer you financial assistance to help support your education expenses. Please visit www.opportunitypathways.wa.gov to receive more information about financial aid, scholarships, work study, and student loans.
By accepting state financial aid, you agree to the conditions listed below. If you have questions or find that you cannot comply with these conditions, please contact Shoreline's Financial Aid Office.
- You must meet the requirements for Washington State residency.
- You do not owe a refund or repayment to any Federal or State grant or scholarship nor are you in default on a State or Federal student loan.
- You must be enrolled in an eligible program and not be pursuing a degree in Theology.
- If you hold a bachelor’s degree, or the foreign equivalent, you are not eligible to receive State grant funds.
- If you do not attend or if you withdraw from your classes, you may owe a repayment of all or part of any State funds you have received.
- You must maintain the academic progress standards established by the Shoreline Community College's Financial Aid Office in order to receive additional State aid.
- There could be other circumstances that would require a repayment or reduction in your current offer amounts.
- You must meet all eligibility requirements for the State aid program(s) awarded.
- The offer of this state financial assistance is subject to, and conditioned upon, the availability of funds. The Washington Student Achievement Council (WASC) and Shoreline Community College, through which the grant, scholarship, or work study is awarded, reserves the right to withdraw, reduce, or modify the awards due to funding limitations or due to changes in circumstances which affect your eligibility for the program(s).
- If I fail to cash my check containing state funds or pickup any remaining funds by the close of the academic year, the funds shall be returned to the program at WSAC and treated as funds declined by me.
You may choose to voluntarily make financial contributions to WSAC in recognition of the assistance that you received. All voluntary contributions will be used to provide financial assistance to other students. Please contact email@example.com for more information.
College students who receive the Washington College Grant may be eligible for Basic Food benefits in Washington. For more information about Basic Food assistance and how to apply, visit dshs.wa.gov. You can also receive assistance in applying for SNAP and be connected to additional resources by contacting the Shoreline Community College, Basic Food Employment and Training (BFET) Office by email at firstname.lastname@example.org or by phone at (206) 546-5882.
Students have the right to review their files and ask questions about the information, including: what aid is available, deadlines, costs of attendance, school policies on refunds to students who withdraw; criteria used to offer aid and how the office determines eligibility; an explanation of the financial aid programs; what portions of the aid must be repaid; what portion is grant aid; what portion is work study that must be earned; how satisfactory academic progress is determined; and the consequences of not making satisfactory academic progress.
Information and documents kept by the Financial Aid Office in student aid files are confidential information and protected in accordance with the Family Educational Rights and Privacy Act (FERPA).
Things to Remember
- Managing money wisely is especially important for a student on a tight budget. Having a budget will help you gain a perspective on your financial circumstances and assure adequate resources while you are attending school.
- Shoreline Community College offers free online resources for financial literacy and knowledge for all students.
- Plan to have enough of your own money for tuition, books and living expenses for the start of the quarter. There are many things that could delay your financial aid when you need it the most.
- Update your student information immediately to reflect any address and phone number changes to the Enrollment Services/Financial Aid Office. If we cannot reach you and need something from you, your file will remain inactive until you contact us.
- Students are responsible for notifying Financial Aid of enrollment changes or other information provided previously on their financial aid forms. This includes, but is not limited to, other scholarships or outside agency assistance provided to the student.
- The dollars you receive in grants and scholarships in excess of the cost of tuition, books and supplies may be taxable. Keep your receipts for tuition, books and supplies. Keep a record of the amount you receive in grants and scholarships.
- Keep this notification and conditions of financial aid offer for future reference. Receipt of your Offer Notification certifies that you have read, understood, and agreed to abide by the rules and conditions contained therein.
- Ask questions whenever you are in doubt. Keep us informed of any new developments or changes you make. If you fail to inform us that you have changed programs or left school, you could incur substantial repayments and loss of future aid eligibility.
- Remember to re-apply for financial aid every year. Apply early! The FAFSA application for next academic year will be available in October. Make the priority deadline for maximum funding!