Deployment/Activation Procedure

Active Service for a Period Exceeding 30 Days

According to a 2004 Washington State law, a member of the Washington National Guard or any other military reserve component who is ordered to active state or federal service for a period exceeding 30 days, has the right to:

  • Withdraw from one or more courses for which tuition & fees have been paid;
  • Be given a grade of incomplete and be allowed to complete the course upon release from active duty under the institution's standard practice for the completion of incompletes; or
  • Continue and complete the course for full credit.

Procedure:

  1. The student determines if they want to withdraw, receive an incomplete, or complete their courses and communicates this decision to their instructor and the Veteran & Military Student Services office.
  2. The student provides written documentation of their orders to active duty to the Veteran & Military Student Services office.
  3. If the student chooses to complete their courses, they must work with their instructors to determine an appropriate plan for doing so.
  4. If the student chooses to withdraw, they must work with the Veteran & Military Student Services office to facilitate a withdrawal.

If any questions or concerns arise, the student and/or the instructor will call Student Support Programs at (206) 546-4545. We will gladly assist the student and/or the instructor in resolving any issues relating to deployment.

Active Service for a Period 30 Days or Less

In July 2013, Washington State law was amended to include the following: If a member of the Washington National Guard or any other military reserve component is ordered to active state or federal service for a period of 30 days or less, and/or is scheduled for follow-up medical treatment for injury incurred during that service, and misses any of the following: class, test, examination, laboratory, class day on which a written or oral assignment is due, or other event upon which course grade or evaluation is based, the student veteran has the right to:

  • Make up these events without prejudice to the final course grade or evaluation. The makeup must be scheduled after the member's return from service and after a reasonable time for the student to prepare for the event.
  • If the faculty member teaching the course determines that the student has completed sufficient work and has demonstrated sufficient progress toward meeting course requirements to justify the grade without making up the class, test, examination, presentation, or other event, the grade may be awarded without makeup.

Procedure:

In the event that a student veteran is deployed or has follow up medical appointments related to injury incurred during service, the following procedure should be followed:

  1. The student (or an appropriate officer from the military organization in which the student will be serving) will provide written notice to the instructor and Veteran & Military Student Services office that the student
           a) is being or has been ordered to qualifying service and/or;
           b) is receiving medical treatment for injury incurred during qualifying service
  2. The student will provide written verification (e.g., a copy of their orders or a doctor's appointment notice) to their instructor and Veteran & Military Student Services office.
  3. The student will work directly with his/her instructor to determine the best course of action and/or schedule make-up work.

If any questions or concerns arise, the student and/or the instructor will call Student Support Programs at (206) 546-4545. We will gladly assist the student and/or the instructor in resolving any issues relating to deployment.

For more information, please refer to RCW 28B.10.270 and Senate Bill 5343.

 

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at benefits.va.gov/gibill.