Public Records
As a state agency, Shoreline Community College is subject to the provisions of the Washington state public disclosure laws (RCW 42.56) governing access to public records and will respond accordingly.
There may be exemptions to disclosure that may prohibit the college from releasing certain documents. In cases where an exemption exists, the college will provide a brief explanation to the requestor of the reason(s) for the exemption.
How to request public records
Shoreline Community College uses GovQA software to process public records requests. When you click on the button below to submit your request, you will be directed to an external web portal where you will be prompted to enter your contact information and a description of the records you are requesting. For questions about the process of submitting a public records request, please email publicrecords@shoreline.edu.
Submit a request online
or
If you prefer to submit a request by mail, please complete the Public Records Request Formand send it to:
Public Records Officer
Shoreline Community College
16101 Greenwood Avenue N
Shoreline, WA 98133
Frequently asked questions
Within five business days after receiving a request, we will either provide the record(s) you have requested or, if the request is denied, we will explain the reason for denial. Additional time may be required to fulfill more complex requests. If this is the case, we will contact you within five business days with an estimate of time required to fulfill the request. We may also contact you if additional information or clarification is required in order to process your request.
Records not exempt may contain personal or other information which may require us to notify affected individual(s) of the request. We may provide affected individual(s) a reasonable opportunity to seek court protection from disclosure.
Once responsive records become available, you will receive an email with a link to download the records from the public records request portal. You may also request to review the records in person at the college or have hard copies delivered by mail (additional postage fees may apply). To arrange to review records in person or have copies delivered by mail, please contact the Public Records Officer at publicrecords@shoreline.edu.
There is no charge to inspect the records in person at the college. The college charges a fee for providing copies of records as follows:
| $0.15 | Per page for photocopies of public records, printed copies of electronic records when requested by the person requesting records, or for the use of agency equipment to photocopy public records |
| $0.10 | Per page for public records scanned into an electronic format or for use of agency equipment to scan the records |
| $0.05 | Per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery |
| $0.10 | Per gigabyte for the transmission of public records in an electronic format or for the use of agency equipment to send the records electronically |
| Actual Cost | Of any digital storage media or device provided by the agency |
| Actual Cost | Of any container or envelope used to mail the copies to the requestor |
| Actual Cost | Actual postage or delivery charge |
The charges above may be combined to the extent that more than one type of charge applies to copies produced in response to a particular request.
In addition to the charges above, the College may include a customized service charge. Please see the Public Records Policyto view the full statement of costs for copies of public records.
No. Your request in itself is a public record, and it can be requested by others. Public record requests are also forwarded to individuals and departments holding the records and, in some circumstances, to third parties who have an interest in the records you have requested.
You may appeal the decision by submitting a written petition for review to the Public Records Officer, who will then refer the petition to the president of the college. The president or the president’s designee will review the denial and will affirm or reverse the denial or consult with the attorney general if needed. The request will be returned with a final decision within five business days following receipt of the appeal by the college.
The college must comply with state laws requiring that its records be made available for public inspection and copying; however, there are provisions in the law that exempt or prohibit disclosure of specific information to the extent required to prevent an unreasonable invasion of privacy (RCW 42.56.230).