Coronavirus (COVID-19) Updates for Faculty & Staff

As the College continues remote operations during this public health situation, regular updates and resources will be provided to help you as you work remotely.

Current Status

Remote Classes & Operations

  • The College is operating remotely (services are available by phone and email)
  • April 13 – Instruction begins fully online

  • April 17 – Last day for students to add a class

Campus Access Form

Pre-approved students and employees with authorization to enter campus for limited activities must complete this form daily upon each arrival and departure. All other students, employees, and the public should avoid campus until further notice.

 

Check-in or check-out now

Coronavirus (COVID-19) Exposure Report Form

If you are experiencing symptoms, please call your health provider or 911 first.

Please complete this exposure report form if you suspect you may have been exposed to someone with coronavirus (COVID-19) or are experiencing symptoms of the virus. This will help the College provide you with guidance about what you should do next.

Complete the form

Teleworking Guidance

Supervisors should work with their staff to provide telework assignments through the period of campus remote operations, keeping regular tasks incorporated to help build structure and normalize the day. Classified and administrative staff should only be taking leave if they chose to decline the telework offered. Suggestions for daily expectations while teleworking include the following:

  • Check email throughout the day, and at least once each hour.
  • Be responsive to inquiries within a reasonable time frame.
  • Respond to messages on voice mail within 24 hours where possible.
  • Continue regular meetings via online or telephone conference call.
  • Post/share staff schedules, including the best method to reach each person.

Supervisors, please ensure that you:

  • Check in with staff regularly to discuss questions, issues and progress on assignments.
  • Identify the daily and project-based tasks the employee will be completing from home.
  • Confirm the schedule on which tasks will be completed and how outputs are shared.
  • Review the EAP's "How to Support Employees During a Pandemic"

Download more "Tips Supervising Remote Teams"

Telework Equipment Needs:

Sample out-of-office Email Reply:

 "Thank you for your message. Shoreline Community College is operating remotely due to COVID-19. I will respond to your email as soon as possible, but please know my response time may be delayed due to a higher volume of messages. 
 
[Optional: Employee can add a reference here to other resources, if applicable]
For faster service [or] For help with [specific type of service], please [call a phone number, email a different address, visit a web page, etc]. For more information about the College's remote operations, visit https://www.shoreline.edu/covid19.aspx. Thank you for your patience."

Sample voicemail message

“Hello, you’ve reached NAME in the DEPT/PGM/OFFICE at Shoreline Community College. In response to COVID-19, the College has moved to remote operations and the XX office will providing our services online beginning Monday, March 16 through Friday, April 24. During this time, voicemails will be checked daily but the best way to reach me directly is through email at NAME@shoreline.edu. Thank you.”

Online Professional Development Options

One option for telework could include use of the following online training opportunities. Please ensure that your staff report time worked for these training opportunities reflective of the actual time spent viewing/completing work within each training. Supervisors may assign any online training applicable to a particular position offered through LinkedIn.com, Everfi.com or other online formats as needed. Please note you can contact HR at scchr@shoreline.edu if help is needed at any time to identify telework assignments for your staff.

Employees should be directed to email documentation to their supervisor at the end of each work day for online trainings completed. Documentation can include a certificate of completion, a copy of the screen that indicates completion, or if not available, document the videos you viewed, the policies you read or the courses you completed by listing the title, date completed, and number of hours/minutes. Suggested options for online professional development (with time for completion) include the following:

Leave Options

The federal Families First Coronavirus Response Act (FFCRA) was passed by Congress on March 18, 2020 and includes two different leave acts as follows:

  • The Emergency Paid Sick Leave Act provides paid leave to employees based on their own COVID-19 health related issues, for employees caring for someone with COVID-19 health-related issues, or for employees who need to care for a minor child due to a COVID-19-related school or child care closure.
  • The Emergency Family and Medical Leave Expansion Act provides paid and unpaid leave to employees who need to care for a minor child due to a COVID-19-related school or child care closure.

These provisions apply from April 1, 2020 through December 31, 2020 and provide paid leave entitlements to eligible employees, with more information found online at the OFM Summary of Leave Provisions in the 2020 Families First Coronavirus.

To apply for leave under the provisions of the FFCRA, please complete the FFCRA Request Form for submission to HR at scchr@shoreline.edu.

Other leave options (download related charts)

Classified Staff who are overtime eligible and chose to take leave, rather than telework

For questions about leave options or to request this information in another format, please contact scchr@shoreline.edu.

Employee Resources

Employee Support

Financial Resources