Coronavirus (COVID-19) Updates for Faculty & Staff
As the College continues remote operations during this public health situation, regular updates and resources will be provided to help you as you work remotely.
Remote Classes & Operations
- The College is operating remotely through Winter Quarter (services are available by phone and email)
- Winter Quarter classes begin online on January 6
Campus Access Form
Coronavirus (COVID-19) Exposure Report Form
If you are experiencing symptoms, please call your health provider or 911 first.
Please complete this exposure report form if you suspect you may have been exposed to someone with coronavirus (COVID-19) or are experiencing symptoms of the virus. This will help the College provide you with guidance about what you should do next.
Picking Up/Dropping Off Materials
If you are only picking up or dropping off materials from your vehicle and not accessing any buildings or spaces on campus:
- Complete the Materials Pick-Up/Drop-Off Form
- Complete the Campus Access Form before and after coming to campus
Executive Team approval is not required but please make sure to notify the department from which the items will be borrowed before coming to campus.
Campus Work or Extended Visit
If you need to come to campus to work, will be entering any buildings, or will be on campus longer than 10 minutes, you will need pre-approval from the Executive Team. To get approval:
- Submit a request to your supervisor, including time, date, reason, and any location(s) you will access on campus
- If approved by your supervisor, the request will be sent to the appropriate Executive Team member
- If the Executive Team approves, you will be notified that you may come to campus on the specified date(s)
If you are authorized to come to campus for work or instruction, you will need to:
- Wear a mask in all common spaces, to comply with the Governor’s order.
- Complete the Campus Access Form before and after coming to campus.
- Follow all other health protocols appropriate to your level of authorization to be on campus.
The Communicable Disease Taskforce (CDT) and Executive Team have developed reopening plans to facilitate our ability to offer limited hands-on learning on campus now as well as shift more operations and instruction back to campus in the future. These documents follow the guidance outlined in the Washington State Reopening Plan from the Office of the Governor and are subject to change as the pandemic evolves.
Supervisors should work with their staff to provide telework assignments through the period of campus remote operations, keeping regular tasks incorporated to help build structure and normalize the day. Classified and administrative staff should only be taking leave if they chose to decline the telework offered. Suggestions for daily expectations while teleworking include the following:
- Check email throughout the day, and at least once each hour.
- Be responsive to inquiries within a reasonable time frame.
- Respond to messages on voice mail within 24 hours where possible.
- Continue regular meetings via online or telephone conference call.
- Post/share staff schedules, including the best method to reach each person.
Supervisors, please ensure that you:
- Check in with staff regularly to discuss questions, issues and progress on assignments.
- Identify the daily and project-based tasks the employee will be completing from home.
- Confirm the schedule on which tasks will be completed and how outputs are shared.
- Review the EAP's How to Support Employees During a Pandemic
Telework Equipment Needs:
- Request a College-issued laptop or computer from TSS
- Use your work computer monitor at home by coordinating a monitor request with TSS
- Use your work chair at home by requesting approval to come onto campus via your Executive Team (ET) member
- Request a stand-up desk:
Sample out-of-office Email Reply:
"Thank you for your message. Shoreline Community College is operating remotely due
to COVID-19. I will respond to your email as soon as possible, but please know my
response time may be delayed due to a higher volume of messages.
[Optional: Employee can add a reference here to other resources, if applicable]
For faster service [or] For help with [specific type of service], please [call a phone number, email a different address, visit a web page, etc]. For more information about the College's remote operations, visit https://www.shoreline.edu/covid19.aspx. Thank you for your patience."
Sample voicemail message
“Hello, you’ve reached NAME in the DEPT/PGM/OFFICE at Shoreline Community College. In response to COVID-19, the College has moved to remote operations and the XX office is providing our services remotely through fall quarter. During this time, voicemails will be checked daily but the best way to reach me directly is through email at NAME@shoreline.edu. Thank you.”
One option for telework could include use of the following online training opportunities. Please ensure that your staff report time worked for these training opportunities reflective of the actual time spent viewing/completing work within each training. Supervisors may assign any online training applicable to a particular position offered through LinkedIn.com, Everfi.com or other online formats as needed. Please note you can contact HR at email@example.com if help is needed at any time to identify telework assignments for your staff.
Employees should be directed to email documentation to their supervisor at the end of each work day for online trainings completed. Documentation can include a certificate of completion, a copy of the screen that indicates completion, or if not available, document the videos you viewed, the policies you read or the courses you completed by listing the title, date completed, and number of hours/minutes. Suggested options for online professional development (with time for completion) include the following:
- LinkedIn Learning (varies by selection)
- Everfi.com (varies by selection)
- Courses in Everfi must be assigned through HR. Please contact firstname.lastname@example.org to identify courses you would like assigned to individual employees. To login to everfi.com, use your shoreline email address as your login ID and your SID as your password. For help using everfi.com, please contact HR at x4769.
- Employee Assistance Program (EAP) Webinars (varies by selection)
- Employee Assistance Program (EAP) Orientation (15 minutes)
- Stress Management (30 minutes)
- Generation Gaps (45 minutes)
- Assertiveness & Self-Confidence (45 minutes)
- Labor & Industries Online Safety Training (varies by selection)
- PEBB Smart Health Well-Being Assessment (30 minutes)
- Department of Retirement Systems Online Trainings/Webinars (varies by selection)
- Safety Video – Shots Fired, student version (30 minutes)
- Safety Video – Shots Fired, employee version (30 minutes)
- SBCTC Canvas 101 (varies)
- ctcLink Training Opportunities (22 hrs)
- ctcLink Training Opportunities SBCTC offers a number of self-enroll classes to help all members of the campus community become more familiar with PeopleSoft, which powers ctcLink. If interested, please sign up for PeopleSoft Fundamentals first before moving on to any of the self-service courses. (Global Design Classes are specific for individuals who are participating in the ctcLink Implementation Project.)
- Any questions? Contact email@example.com.
The federal Families First Coronavirus Response Act (FFCRA) was passed by Congress on March 18, 2020 and includes two different leave acts as follows:
- The Emergency Paid Sick Leave Act provides paid leave to employees based on their own COVID-19 health related issues, for employees caring for someone with COVID-19 health-related issues, or for employees who need to care for a minor child due to a COVID-19-related school or child care closure.
- The Emergency Family and Medical Leave Expansion Act provides paid and unpaid leave to employees who need to care for a minor child due to a COVID-19-related school or child care closure.
These provisions apply from April 1, 2020 through December 31, 2020 and provide paid leave entitlements to eligible employees, with more information found online at the OFM Summary of Leave Provisions in the 2020 Families First Coronavirus.
Other leave options (download related charts)
For questions about leave options or to request this information in another format, please contact firstname.lastname@example.org.
- Employee Assistance Program COVID-19 Resources
- Washington State COVID-19 Resources For You & Your Family
- Washington State Dept of Health Guidance on Cloth Face Coverings
- University of Washington "Stress Break" Yoga Video
- WA State Resource for Parents: Caring for Your Family During COVID-19
- Internet Access & Resources: City of Seattle COVID-19 Resources for Community