Coronavirus (COVID-19) Updates for Faculty & Staff

As the College continues remote operations during this public health situation, regular updates and resources will be provided to help you as you work remotely.

Current Status of Campus

  • Winter Quarter classes are hybrid and online and begin January 10, 2022
  • Shoreline is a fully vaccinated campus - Under the guidelines set forth in Governor Jay Inslee's Higher Education proclamation, Shoreline is a COVID-19 vaccinated campus
  • Beginning Fall Quarter 2021, in-person or on campus students and all employees are required to verify their vaccination status or attest to an eligible exemption status
  • All students, employees, and visitors will wear masks indoors on campus, regardless of vaccination status
  • Core student services are available in a limited capacity in person on campus, Monday-Thursday, 8am-5pm, and Friday, 8am-12pm. Remote services remain available Monday-Thursday, 8am-5pm, and Friday, 8am-4:30pm
 

Vaccination Verification

All employees are required to verify their vaccination status or attest to an eligible exemption status to enter campus.

Verify your vaccination status

 

Vaccination Verification for those without an SID/PIN

Contractors and volunteers, including Foundation Board Directors, need to be vaccinated or claim an eligible exemption.

Verify your vaccination status

On-Campus

Beginning Winter Quarter 2022, all classified staff will be required to work on-campus a minimum of 3 days per week (joining admin/exempt staff). You will need to work with your supervisor to finalize your schedule by November 19, 2021. The only exception to the requirement will be a medical exemption. Medical exemption requests should be submitted to Human Resources at hr@shoreline.edu as soon as possible. 

  • Please note that if you do not submit, and have an approved exemption, then you will need to provide at least 3 days a week to your supervisor.

Beginning January 3rd, 2022, all services will be required to operate on campus for Winter Quarter. The expected hours of service will be Monday - Thursday, 8am - 5pm; Friday, 8am - noon.

If you have been approved to work on campus, you will need to:

  • Wear a mask indoors in settings with other people, regardless of vaccination status. This includes all indoor public spaces and when inside College transportation. Exceptions to this requirement are when individuals are alone in an office, an enclosed cubicle, a vehicle, or their own room in the residence hall. Please see the statewide order for face coverings for details.
  • Wash your hands regularly and use hand sanitizer if you are not able to wash your hands. Disinfecting wipes and gloves are not required.
  • Follow all other health protocols appropriate to your level of authorization to be on campus

Admin/Exempt Staff

Admin/exempt staff are required to work on campus at least three (3) days per week to ensure leadership of in-person operations across the work week.

  • All employees on campus must be fully vaccinated (or attest to an eligible exemption) in addition to wearing masks indoors in compliance with state guidelines
  • Legal and medical exception requests can be made via Human Resources by emailing hr@shoreline.edu

Classified Staff

Beginning January 3rd, 2022, classified staff will be required to work on campus three (3) days per week. Due consideration will be given to the potential impact of this transition on employees and managers have the responsibility to assign staff schedules.

Faculty

Office Hours

Faculty are not mandated to work in their offices on campus, but may elect to use their office space. Meeting with students one-on-one or for office hours should continue to be done online or in maintained spaces on campus, such as your classroom if you are teaching on campus or in the study rooms in the Library. Faculty office spaces will not be maintained or cleaned by the College.

Proctored Exams

The Testing Center is open to proctor exams. However, due to space and personnel restraints, the Testing Center should only be used by faculty teaching hybrid of on-campus courses who have students with testing accommodations.

Faculty should submit testing materials using the Faculty Exam Form as soon as possible, a minimum of 48 hours in advance of the scheduled exam.

Students should book their testing time using the Testing Room Request Form a minimum of three business days before their requested exam date.

Guidelines for Sick Students

  • Remind your class(es) that students should not come to class on campus if they have symptoms of COVID, without another known cause, and that you are willing to work with them to make-up in-person class work, as needed.
  • Remind your class(es) that those who suspect that they have been exposed to COVID-19 or are experiencing symptoms of the virus should fill out the College’s COVID Exposure Report form. The College will follow-up and will provide guidance to the student on what to do next. Please do not require or ask a student to follow-up directly with you or to provide a COVID-19 test result.

Voice Amplification Systems Available

PA sound amplification systems are available from the Library to those who may need voice amplification while teaching or presenting on campus while wearing a mask.

For any questions, please contact Human Resources at hr@shoreline.edu

Beginning Monday, September 13, the College will resume core in-person services in a limited capacity (General guidelines: at least 1 classified staff member providing service during campus open hours). The physical campus will be open from 8AM-5PM, Monday-Thursday, and 8AM-12PM on Fridays. Remote services remain available Monday-Thursday, 8AM-5PM, and Friday, 8AM-4:30PM.

Core services staff do not need to request permission to come to campus on the specific days they are scheduled to work.

Core in-person services will include:

  • Advising
  • Athletics
  • Bookstore
  • Classroom Support Services
  • Counseling
  • Curbside Pick-Up/Drop-Off
  • Enrollment Services and Financial Aid
  • Facilities
  • Financial Services/Cashiers
  • Foundation
  • Human Resources
  • International Education
  • Library
  • Outreach and Recruitment
  • Parent-Child Center
  • Printing Services
  • Residential Life
  • Safety and Security
  • Student Accessibility Services
  • Veterans Services
  • Testing and Assessment
  • Technology Support Services (TSS)

While the expectation is that most of the above services will be open to students during College business hours, there may be limited exceptions for smaller units. We will share more details as plans are finalized.

Closed Building Signage

A closed building signage template is available. Open the document and add your specific content, then post to your closed building.

Picking Up/Dropping Off Materials

If you are only picking up or dropping off materials from your vehicle and not accessing any buildings or spaces on campus, complete the Materials Pick-Up/Drop-Off Form. A College employee will contact you to set up an appointment. Curbside Pick-up/Drop-off Service is available to all students and employees, regardless of vaccinated status, as it is a contactless service.

Executive Team approval is not required but please make sure to notify the department from which the items will be borrowed before coming to campus.

Coming to Campus

Employees no longer need permission to come to campus.

For employees to hold a non-instructional activity (on- or off-campus), such as a student life or department-sponsored event, please complete the Campus Activities Request Form. Requests for events that happen prior to June 17, 2022 can be processed at this time.

Please Note: You must verify that attendees 12-years of age and older are fully vaccinated at indoor events if the event is open to members of the public, per the Verification of Vaccination order in King County, for the following venues: collegiate sports stadiums and arenas, entertainment and performing arts venues, fitness facilities, gyms, movie theatres, museums, music and concert venues. This sign must be posted at every entrance to the event. This sign must be posted for those verifying vaccine status. For print copies of these posters, email covidsupervisor@shoreline.edu.  

All facility rental requests by outside users (non-employees) must follow the Facility Rentals directions and fill out the Room Rental Request application to be considered.

 

Vaccinations

By September 7, 2021, all employees (regardless of work location) will need to verify that they have been fully vaccinated against COVID-19, unless they are claiming a medical or religious exemption. The College will accept late vaccination verification forms until October 18, 2021, if an employee needs additional time to become fully vaccinated.

Verify your vaccination status or attest an exemption

Educator Vaccination Requirement

On August 18, 2021, Governor Inslee announced an educator vaccination requirement and statewide indoor mask mandate for all state employees and contractors.

Proclamation 21-14.1 prohibits any Worker from engaging in work for the operator of an Educational Setting after October 18, 2021 if the Worker has not been fully vaccinated against COVID-19. A “Worker” includes a person engaged to work as an employee, on-site volunteer, or on-site contractor for a State Agency.

Condition of Employment

Based on the Governor's educator vaccination requirement mandate, employees and contractors will have until October 18, 2021 to be fully vaccinated as a condition of employment. Please note, individuals not able to comply with this condition will not have employment with Shoreline after October 18, 2021.

New Employees

Any new employee, new on-site contractor, or new on-site volunteers will be required to provide proof of COVID-19 vaccination status or documentation of eligibility for a religious or medical exemption as of October 18, 2021, forward.

Accomodation Requests

If you are vaccinated but need to request an accomodation for on-campus work requirements, contact HR at hr@shoreline.edu to begin the interactive dialogue related to your accomodation request.

Remote Employees

The vaccination requirement proclamation applies to all employees, even if they work entirely online/remotely. This includes employees who work remotely from other states or countries. If you are considered a College employee (paid through the College payroll and issued a W-2), you will need to be vaccinated and attest your vaccination or exemption under the proclamation.

Student Employees

If you are a student who is employed by the College, please complete both the student vaccination attestation form as well as the employee vaccination attestation form. For any questions, please reach out to your supervisor.

Apprenticeship Program Employees

Vaccination requirements for people who teach off-site classes attached to apprenticeship programs are dependent on whether the instructor works in a state-owned facility and is paid by the College or by the business or labor organization offering the apprenticeship (i.e., the contractor). The following chart presents different scenarios and requirements:

 

Apprentice Programs Vaccination Requirements

College Trustees and Foundation Board Members

The vaccination mandate applies to College trustees and to members of the State Board for Community and Technical Colleges, regardless of whether they come to campus or work remotely. Foundation board members are considered volunteers, so the proclamation applies only if they come to campus.

Volunteers

Volunteers on campus are required to be vaccinated or claim an eligible exemption.

Attestation

Employees and contractors must fill out the online attestation form regarding vaccination status OR claim one of two exemptions (medical or religious) by October 18th, 2021, or the employee's first day back on campus, whichever occurs first.

Verify your vaccination status or attest an exemption

Proof of Full Vaccination

If an employee has been fully vaccinated and completes the online attestation form, an internal College team (HR-based) will then request that the worker provide proof of full vaccination against COVID-19. The verification of vaccination documentation will be conducted one-on-one with a Human Resources staff member, either in-person or online via Zoom.

Documents required to provide proof of vaccination include:

  • Photo identification
  • Proof of vaccination
    • CDC COVID-19 Vaccination Card or photo of the card; or
    • Documentation of vaccination from a health care provider or electronic health card; or
    • State immunization information record; or
    • Employees vaccinated outside the US may show a reasonable equivalent of these documents

Please note, at this time, the College is not required to, nor does it plan to keep copies of vaccination documents.

If your CDC vaccine card has been lost, stolen, or damaged, follow these directions on how to get official, verified proof of your COVID-19 vaccinations.

For individuals who have been vaccinated outside of the United States, some vaccines have been approved and constitute a legitimate vaccination record. Please review the student-facing COVID-19 page for more details about acceptable vaccines. For any questions, please contact Human Resources at hr@shoreline.edu.

Verification of Vaccination Documentation

The following days and times are available to briefly connect with Human Resources (either in person or via Zoom), to show proof of vaccination:

 
 

If showing proof via Zoom, employees should join the Zoom room to wait their turn. Breakout Rooms will be utilized so that employees can show their documents one-one-one with an HR representative. The verification process only takes 1-2 minutes.

If you would like to schedule a specific time to complete your verification, please contact hr@shoreline.edu.

Exemption from Vaccine Requirement

Workers are not required to get vaccinated against COVID-19 if they are unable to do so because of a verified medical disability or if the requirement to do so conflicts with their sincerely held religious beliefs, practice, or observance. Please note, philosophical (personal) exemptions will not be accepted by the College for employees per Governor Inslee’s Proclamation 21-14.1.

Employees who choose not to be vaccinated for medical or religious reasons will need to attest to the type of exemption through the online attestation form by September 7, 2021. Employees should then complete the applicable exemption request form (Medical or Religious) for submission to HR no later than September 17, 2021.

Please keep in mind that medical/religious exemptions and accomodations related to on-campus work requirements are two separate things. If a vaccination exemption is approved, you will engage in an interactive process with Human Resources regarding potential reasonable accomodations for you to perform the essential functions of your job.

Please send questions about the forms or exemption request process directly to our HR department at hr@shoreline.edu. For more information, please see recent Q&As regarding this requirement.

Shoreline Community College, in partnership with the Shoreline Fire Department, is offering a series of pop-up COVID-19 vaccine clinics on campus. The vaccination pop-up clinics will operate five days a week (Monday to Friday), from 9am to 5pm through December 17. The clinics will be closed on November 11th, 25th, and 26th.

The clinics are open to students, employees, and members of the public who have not been vaccinated or those who are immunocompromised seeking a booster shot. Pfizer-BioNTech and Moderna vaccines will be available.

Sign up for an appointment two days in advance using the University of Washington's online registration form.

When selecting your vaccination clinic location, choose UW Medicine North King County Vaccination Clinic (16101 Greenwood Ave N, 9000 Student Union Building, Rm 9215, Shoreline, WA 98133).

The clinic staff will also accommodate walk-ups for those who do not schedule an appointment, and for people who need assistance or choose not to use the online registration form.

Boosters

Education staff (teachers, support staff, daycare workers) are eligible for the Pfizer booster shot if you have completed your initial series of the Pfizer vaccine at least 6 months ago. Moderna boosters are available for those with a high-risk medical condition and at least 6 months since completion of the original series of Moderna. See the CDC website for details. Boosters are available at the Vaccine Clinic on campus.

 

Teleworking

Supervisors should work with their staff to provide telework assignments through the period of campus remote operations, keeping regular tasks incorporated to help build structure and normalize the day. Classified and administrative staff should only be taking leave if they chose to decline the telework offered. Suggestions for daily expectations while teleworking include the following:

  • Check email throughout the day, and at least once each hour.
  • Be responsive to inquiries within a reasonable time frame.
  • Respond to messages on voice mail within 24 hours where possible.
  • Continue regular meetings via online or telephone conference call.
  • Post/share staff schedules, including the best method to reach each person.

Supervisors, please ensure that you:

  • Check in with staff regularly to discuss questions, issues and progress on assignments.
  • Identify the daily and project-based tasks the employee will be completing from home.
  • Confirm the schedule on which tasks will be completed and how outputs are shared.
  • Review the EAP's How to Support Employees During a Pandemic

Download more "Tips Supervising Remote Teams"

Sample out-of-office Email Reply:

"Thank you for your message. Shoreline Community College is operating remotely due to COVID-19. I will respond to your email as soon as possible, but please know my response time may be delayed due to a higher volume of messages. 

[Optional: Employee can add a reference here to other resources, if applicable]
For faster service [or] For help with [specific type of service], please [call a phone number, email a different address, visit a web page, etc]. For more information about the College's remote operations, visit shoreline.edu/covid19. Thank you for your patience."

Sample voicemail message

“Hello, you’ve reached NAME in the DEPT/PGM/OFFICE at Shoreline Community College. In response to COVID-19, the College has moved to remote operations and the XX office is providing our services remotely through fall quarter. During this time, voicemails will be checked daily but the best way to reach me directly is through email at NAME@shoreline.edu. Thank you.”

Telework Equipment

Equipment for Online Faculty

For those faculty who are not teaching on campus and need equipment, please request items through the Instructional Equipment and Home Office Request form.

Medical Accomodation Equipment

Human Resources can provide equipment needed for medical accommodation of employees while working remotely. Contact hr@shoreline.edu directly.

One option for telework could include use of the following online training opportunities. Please ensure that your staff report time worked for these training opportunities reflective of the actual time spent viewing/completing work within each training. Supervisors may assign any online training applicable to a particular position offered through LinkedIn.com, Everfi.com or other online formats as needed. Please note you can contact HR at hr@shoreline.edu if help is needed at any time to identify telework assignments for your staff.

Employees should be directed to email documentation to their supervisor at the end of each work day for online trainings completed. Documentation can include a certificate of completion, a copy of the screen that indicates completion, or if not available, document the videos you viewed, the policies you read or the courses you completed by listing the title, date completed, and number of hours/minutes. Suggested options for online professional development (with time for completion) include the following:

 

COVID Safety

Core in-person service areas, such as the Library, are regularly cleaned and maintained by the College. A list of these areas can be found above and the Hours of Operation page.

Faculty office spaces will not be maintained or cleaned by the College. Faculty are not mandated to work in their offices on campus, but may elect to use their office space. Meeting with students one-on-one or for office hours should continue to be done online or in maintained spaces on campus, such as your classroom if you are teaching on campus or in the study rooms in the Library.

Social distancing is not mandated. Please take down any social distancing signage in your office area. While no office on campus is authorized to require social distancing, individuals may request social distancing from others during interactions.

In the engagement with students or the public, we ask that you:

  1. Remind people that wearing a mask is mandatory and ask for compliance. There will be no exemptions made for any student or staff that will allow for anyone to be unmasked indoors.
  2. If you don't receive compliance, then indicate to the student that it may be an issue of student discipline.
  3. If you continue to receive non-compliance, pause your class, exit the room, and call the COVID Supervisor at (206) 495-7744 to gain assistance. Security can be reached at (206) 235-5860.
  4. Begin your service or class again if the student/person becomes compliant or removes themselves from the situation. If the situation does not resolve itself quickly, you may need to cancel your course (please update your dean if this occurs).

Anyone who is sick and showing symptoms of COVID, without another known cause, should fill out a College COVID-19 Exposure Report form. The College will follow-up and provide guidance to the sick person on what to do next. Please do not require or ask a student or employee to follow-up directly with you or to provide a COVID-19 test result. If you are a faculty member and would like to fill out a COVID-19 Exposure Report form regarding a sick student, please feel free to do so.

Questions? Contact the Covid Site Supervisor at (206) 495-7744 or covidsupervisor@shoreline.edu.

If there is a confirmed COVID-19 case for a student in your class, the College will follow Seattle King County Public Health contract tracing procedures. Students and faculty will receive a notice of low risk or at-risk exposure depending on the situation. The student will not be identified. Your class may need to meet remotely for a period of time, but you will be told exactly what to do.

Please complete this exposure report form if you suspect you may have been exposed to someone with coronavirus (COVID-19) or are experiencing symptoms of the virus. This will help the College provide you with guidance about what you should do next.

Complete the form

For questions about COVID safety, please email covidsupervisor@shoreline.edu or call (206) 495-7744. The phone is staffed during core in-person hours of Monday-Thursday, 8AM-5PM; Friday, 8AM-12PM. After hours, please call Safety & Security at (206) 235-5860.

 

Employee Resources

The federal Families First Coronavirus Response Act (FFCRA) was passed by Congress on March 18, 2020 and includes two different leave acts as follows:

  • The Emergency Paid Sick Leave Act provides paid leave to employees based on their own COVID-19 health related issues, for employees caring for someone with COVID-19 health-related issues, or for employees who need to care for a minor child due to a COVID-19-related school or child care closure.
  • The Emergency Family and Medical Leave Expansion Act provides paid and unpaid leave to employees who need to care for a minor child due to a COVID-19-related school or child care closure.

These provisions apply from April 1, 2020 through December 31, 2020 and provide paid leave entitlements to eligible employees, with more information found online at the OFM Summary of Leave Provisions in the 2020 Families First Coronavirus.

To apply for leave under the provisions of the FFCRA, please complete the FFCRA Request Form for submission to HR at hr@shoreline.edu.

Other leave options (download related charts)

Classified Staff who are overtime eligible and chose to take leave, rather than telework

For questions about leave options or to request this information in another format, please contact hr@shoreline.edu.