Coronavirus (COVID-19) Updates for Faculty & Staff

As the College continues remote operations during this public health situation, regular updates and resources will be provided to help you as you work remotely.

Questions? Email covidsupervisor@shoreline.edu or call (206) 546-4751 during regular College business hours.

Report Symptoms or COVID Exposure

Current Status of Campus

  • Fall Quarter classes are in-person, hybrid, and online and begin September 28, 2022
  • Shoreline is a fully vaccinated campus - Under the guidelines set forth in Governor Jay Inslee's Higher Education proclamation, Shoreline is a COVID-19 vaccinated campus
  • For Fall Quarter 2022, new in-person or on-campus students and all new employees are required to verify their vaccination status or attest to an eligible exemption status
  • Masks are voluntary indoors and outdoors except in healthcare settings, including the Counseling Center and clinical sites
  • Student services are available on campus and online during these operating hours
 

Vaccination Verification

All employees are required to verify their vaccination status or attest to an eligible exemption status to enter campus.

Verify your vaccination status

 

Vaccination Verification for those without an employee ID number

Contractors and volunteers, including Foundation Board Directors, need to be vaccinated or claim an eligible exemption.

Verify your vaccination status

On-Campus

All classified staff are required to work on-campus a minimum of 3 days per week (joining admin/exempt staff). The only exception to the requirement is a medical exemption which needs to be submitted to Human Resources at hr@shoreline.edu as soon as possible.

All services are available on campus. For Fall Quarter 2022, the in-person and online hours of service are Monday-Thursday, 8am-5pm; Friday, 8am-4:30pm.

Wash your hands regularly and use hand sanitizer if you are not able to wash your hands. Disinfecting wipes and gloves are not required.

Admin/Exempt Staff

Admin/exempt staff are required to work on campus at least three (3) days per week to ensure leadership of in-person operations across the work week.

  • All employees on campus must be fully vaccinated (or attest to an eligible exemption) in compliance with state guidelines
  • Legal and medical exception requests can be made via Human Resources by emailing hr@shoreline.edu

Classified Staff

Classified staff are required to work on campus three (3) days per week. Due consideration will be given to the potential impact of this transition on employees and managers have the responsibility to assign staff schedules.

Faculty

Office Hours

Faculty office spaces will be maintained and cleaned daily by the College as identified by the Division Dean. Faculty are not mandated to work in their offices on campus, but may elect to use their office space and should communicate with their Dean. 

Proctored Exams

The Testing Center is open to proctor exams. However, due to space and personnel restraints, the Testing Center should only be used by faculty teaching hybrid of on-campus courses who have students with testing accommodations.

Faculty should submit testing materials using the Faculty Exam Form as soon as possible, a minimum of 48 hours in advance of the scheduled exam.

Students should book their testing time using the Testing Room Request Form a minimum of three business days before their requested exam date.

Guidelines for Sick Students

  • Remind your class(es) that students should not come to class on campus if they have symptoms of COVID, without another known cause, and that you are willing to work with them to make-up in-person class work, as needed.
  • Remind your class(es) that those who suspect that they have been exposed to COVID-19 or are experiencing symptoms of the virus should fill out the College’s COVID Exposure Report form. The College will follow-up and will provide guidance to the student on what to do next. Please do not require or ask a student to follow-up directly with you or to provide a COVID-19 test result.

Voice Amplification Systems Available

PA sound amplification systems are available from the Library to those who may need voice amplification while teaching or presenting on campus while wearing a mask.

For any questions, please contact Human Resources at hr@shoreline.edu

On-Site Volunteers

Volunteers who will be working on campus for more than a "fleeting presence" must provide proof of vaccination per Washington Governor’s Proclamation 21-14.5. They can do so through the Non-Employee Vaccination Attestation form. The College defines a "fleeting presence" as being indoors on campus for more than fifteen minutes in a twenty-four hour period.

Masks are voluntary (indoor and outdoor) except in healthcare settings, including the Counseling Center and clinical sites. Please note that the College’s masking decision may change in the future, should conditions change.

The College also recommends respiratory etiquette including washing your hands after coughing, sneezing, or blowing your nose.

Individual staff members or instructors cannot require others to mask in their departments or classrooms.

KN-95 and surgical masks are available at the ASK ME stations (Admin/1000 Building, Library/4000 Building, and FOSS/5000 Building, 2nd floor) for anyone who wishes to wear a mask. If you voluntarily choose to mask up, choose a well-fitted, high-quality mask - such as a KN95, N95, or surgical mask - which when worn correctly can protect you as well as those around you. Follow CDC guidelines on the types of masks and how to wear them. 

Individuals who are immunocompromised or live with someone who is at risk for severe COVID-19 should consider wearing well-fitting masks when community levels are medium or higher, per the Washington State Department of Health.

Employees should continue to work with HR regarding any accommodation requested. Vaccination verification or eligible exemption status will continue to be required for all employees and on-campus students.

Installed plexiglass will remain in use across campus and the College will continue to clean high-touch surfaces across campus daily, as well as offices in use by on-campus employees.

Picking Up/Dropping Off Materials

Items previously available through Curbside are now available through the relevant department.

All facility rental requests by outside users (non-employees) must follow the Facility Rentals directions and fill out the Room Rental Request application to be considered.

 

Vaccinations & Testing

New employees (regardless of work location), new on-site contractors, and new on-site volunteers will need to verify that they have been fully vaccinated against COVID-19, unless they are claiming a medical or religious exemption.

Verify your vaccination status or attest an exemption

Educator Vaccination Requirement

On August 18, 2021, Governor Inslee announced an educator vaccination requirement and statewide indoor mask mandate for all state employees and contractors.

Proclamation 21-14.1 remains in effect and prohibits any Worker from engaging in work for the operator of an Educational Setting if the Worker has not been fully vaccinated against COVID-19. A “Worker” includes a person engaged to work as an employee, on-site volunteer, or on-site contractor for a State Agency.

Condition of Employment

Based on the Governor's educator vaccination requirement mandate, employees and contractors are required to comply with this condition of employment.

New Employees

New employees (regardless of work location), new on-site contractor, and new on-site volunteers will need to verify that they have been fully vaccinated against COVID-19, unless they are claiming a medical or religious exemption.

Accommodation Requests

If you are vaccinated but need to request an accommodation for on-campus work requirements, contact HR at hr@shoreline.edu to begin the interactive dialogue related to your accommodation request.

Remote Employees

The vaccination requirement proclamation applies to all employees, even if they work entirely online/remotely. This includes employees who work remotely from other states or countries. If you are considered a College employee (paid through the College payroll and issued a W-2), you will need to be vaccinated and attest your vaccination or exemption under the proclamation.

Student Employees

If you are a student who is employed by the College, please complete both the student vaccination attestation form as well as the employee vaccination attestation form. For any questions, please reach out to your supervisor.

Apprenticeship Program Employees

Vaccination requirements for people who teach off-site classes attached to apprenticeship programs are dependent on whether the instructor works in a state-owned facility and is paid by the College or by the business or labor organization offering the apprenticeship (i.e., the contractor). The following chart presents different scenarios and requirements:

 

Apprentice Programs Vaccination Requirements

College Trustees and Foundation Board Members

The vaccination mandate applies to College trustees and to members of the State Board for Community and Technical Colleges, regardless of whether they come to campus or work remotely. Foundation board members are considered volunteers, so the proclamation applies only if they come to campus.

Volunteers

Volunteers on campus are required to be vaccinated or claim an eligible exemption.

Attestation

New employees and contractors must fill out the online attestation form regarding vaccination status OR claim one of two exemptions (medical or religious).

Verify your vaccination status or attest an exemption

Proof of Full Vaccination

If an employee has been fully vaccinated and completes the online attestation form, an internal College team (HR-based) will then request that the worker provide proof of full vaccination against COVID-19. The verification of vaccination documentation will be conducted one-on-one with a Human Resources staff member, either in-person or online via Zoom.

Documents required to provide proof of vaccination include:

  • Photo identification
  • Proof of vaccination
    • CDC COVID-19 Vaccination Card or photo of the card; or
    • Documentation of vaccination from a health care provider or electronic health card; or
    • State immunization information record; or
    • Employees vaccinated outside the US may show a reasonable equivalent of these documents

Please note, at this time, the College is not required to, nor does it plan to keep copies of vaccination documents.

If your CDC vaccine card has been lost, stolen, or damaged, follow these directions on how to get official, verified proof of your COVID-19 vaccinations.

For individuals who have been vaccinated outside of the United States, some vaccines have been approved and constitute a legitimate vaccination record. Please review the student-facing COVID-19 page for more details about acceptable vaccines. For any questions, please contact Human Resources at hr@shoreline.edu.

Exemption from Vaccine Requirement

Workers are not required to get vaccinated against COVID-19 if they are unable to do so because of a verified medical disability or if the requirement to do so conflicts with their sincerely held religious beliefs, practice, or observance. Please note, philosophical (personal) exemptions will not be accepted by the College for employees per Governor Inslee’s Proclamation 21-14.1.

Employees who choose not to be vaccinated for medical or religious reasons should complete the applicable exemption request form (Medical or Religious) for submission to HR for review.

Please keep in mind that medical/religious exemptions and accommodations related to on-campus work requirements are two separate things. If a vaccination exemption is approved, you will engage in an interactive process with Human Resources regarding potential reasonable accommodations for you to perform the essential functions of your job.

Please send questions about the forms or exemption request process directly to our HR department at hr@shoreline.edu. For more information, please see recent Q&Asregarding this requirement.

Vaccine Clinic Resources

Vaccine sites continue to operate in the Shoreline area for people ages 5 and up still needing to initiate or complete a vaccine series or receive a booster. Schedule an appointment for your free vaccine at: 

COVID-19 Testing Resources 

Contact your Healthcare Provider. There should be no cost for testing, but verify that with your provider beforehand. 

Federal guidelines on coverage of over-the-counter (OTC) at-home COVID-19 tests call for your health plan to cover the cost of FDA authorized OTC at-home tests without cost sharing during the public health emergency and without need for a provider’s order.   

 

Teleworking

Supervisors should work with their staff to provide telework assignments through the period of campus remote operations, keeping regular tasks incorporated to help build structure and normalize the day. Classified and administrative staff should only be taking leave if they chose to decline the telework offered. Suggestions for daily expectations while teleworking include the following:

  • Check email throughout the day, and at least once each hour.
  • Be responsive to inquiries within a reasonable time frame.
  • Respond to messages on voice mail within 24 hours where possible.
  • Continue regular meetings via online or telephone conference call.
  • Post/share staff schedules, including the best method to reach each person.

Supervisors, please ensure that you:

  • Check in with staff regularly to discuss questions, issues and progress on assignments.
  • Identify the daily and project-based tasks the employee will be completing from home.
  • Confirm the schedule on which tasks will be completed and how outputs are shared.
  • Review the EAP's How to Support Employees During a Pandemic

Download more "Tips Supervising Remote Teams"

Sample out-of-office Email Reply:

"Thank you for your message. Shoreline Community College is operating remotely due to COVID-19. I will respond to your email as soon as possible, but please know my response time may be delayed due to a higher volume of messages. 

[Optional: Employee can add a reference here to other resources, if applicable]
For faster service [or] For help with [specific type of service], please [call a phone number, email a different address, visit a web page, etc]. For more information about the College's remote operations, visit shoreline.edu/covid19. Thank you for your patience."

Sample voicemail message

“Hello, you’ve reached NAME in the DEPT/PGM/OFFICE at Shoreline Community College. In response to COVID-19, the College has moved to remote operations and the XX office is providing our services remotely through fall quarter. During this time, voicemails will be checked daily but the best way to reach me directly is through email at NAME@shoreline.edu. Thank you.”

Telework Equipment

Equipment for Online Faculty

For those faculty who are not teaching on campus and need equipment, please request items through the Instructional Equipment and Home Office Request form.

Medical Accommodation Equipment

Human Resources can provide equipment needed for medical accommodation of employees while working remotely. Contact hr@shoreline.edu directly.

One option for telework could include use of the following online training opportunities. Please ensure that your staff report time worked for these training opportunities reflective of the actual time spent viewing/completing work within each training. Supervisors may assign any online training applicable to a particular position offered through LinkedIn.com, Everfi.com or other online formats as needed. Please note you can contact HR at hr@shoreline.edu if help is needed at any time to identify telework assignments for your staff.

Employees should be directed to email documentation to their supervisor at the end of each work day for online trainings completed. Documentation can include a certificate of completion, a copy of the screen that indicates completion, or if not available, document the videos you viewed, the policies you read or the courses you completed by listing the title, date completed, and number of hours/minutes. Suggested options for online professional development (with time for completion) include the following:

 

COVID Safety

Returning to pre-COVID 19 cleaning standards in Fall 2022 means the College will provide the same level of reliable custodial services currently delivered but without the additional measures previously required by local, state, and federal offices following the pandemic-driven closure two years ago. However, the College will retain a number of public health practices that were put into place in response to COVID-19, including the availability of hand sanitizers, masks, and wipe dispensers throughout all our buildings.

Anyone who is sick and showing symptoms of COVID, without another known cause, should fill out the College's COVID-19 Exposure Report form. The College will follow-up and provide guidance to the sick person on what to do next.

Please do not require or ask a student or employee to follow-up directly with you or to provide a COVID-19 test result. If you are a faculty member and would like to fill out a COVID-19 Exposure Report form regarding a sick student, please feel free to do so.

Questions? Contact the COVID-19 Support Coordinator at (206) 546-4751 or covidsupervisor@shoreline.edu.

When the College receives a report of a confirmed or suspected case of COVID-19:

  • The person with COVID is given isolation guidance in line with CDC recommendations.
  • They are asked to report to the COVID-19 Support Coordinator any contact information for people on campus they were within close contact of in the two days before and after (if applicable) of testing positive or showing symptoms.
  • In the case of students and classroom employees, the support coordinator checks to see which classes the person was present in during the two days before and after testing positive or showing symptoms.
  • All close contacts and people who might have been exposed receive guidance in line with CDC recommendations concerning exposure to COVID-19.
  • At no point is the person who has a suspected or confirmed case of COVID identified in communication.

Please complete this exposure report form if you suspect you may have been exposed to someone with coronavirus (COVID-19) or are experiencing symptoms of the virus. This will help the College provide you with guidance about what you should do next.

Complete the form

Faculty, staff, and students will be able to travel domestically for conferences, professional development, and other business needs, as budgets allow. Follow CDC guidelines on domestic travel. International travel will be subject to review on a case-by-case basis, informed by CDC requirements and recommendations.  

For questions about COVID safety, please email covidsupervisor@shoreline.edu or call (206) 546-4751. The phone is staffed during regular College operating hours. After hours, please call Safety & Security at (206) 235-5860.

 

Employee Resources