Coronavirus (COVID-19) Updates for Faculty & Staff
As the College continues remote operations during this public health situation, regular updates and resources will be provided to help you as you work remotely.
Current Status of Campus
- Fall Quarter classes are hybrid and online and begin September 29
- Shoreline is a fully vaccinated campus - Under the guidelines set forth in Governor Jay Inslee's Higher Education proclamation, Shoreline is a COVID-19 vaccinated campus
- Beginning fall quarter, in-person or on campus students and all employees are required to verify their vaccination status or attest to an eligible exemption status
- All students, employees, and visitors will wear masks indoors on campus, regardless of vaccination status
- Beginning September 13th, core student services will be available in a limited capacity in person on campus, Monday-Thursday, 8AM-5PM, and Friday, 8AM-12PM. Remote services remain available Monday-Thursday, 8AM-5PM, and Friday, 8AM-4:30PM
All employees are required to verify their vaccination status or attest to an eligible exemption status to enter campus.
Vaccination Verification for those without an SID/PIN
Contractors and volunteers, including Foundation Board Directors, need to be vaccinated or claim an eligible exemption.
Campus Permission Request Form
Complete this form to request permission to come to campus for an ad hoc visit. Please make your request at least 3 business days prior to the day you wish to come to campus.
If you have been approved to work on campus, you will need to:
- Wear a mask indoors in settings with other people, regardless of vaccination status. This includes all indoor public spaces and when inside College transportation. Exceptions to this requirement are when individuals are alone in an office, an enclosed cubicle, a vehicle, or their own room in the residence hall. Specific guidance for employees working indoors can be found under these state guidelines
- Wash your hands regularly and use hand sanitizer if you are not able to wash your hands. Disinfecting wipes and gloves are not required.
- Follow all other health protocols appropriate to your level of authorization to be on campus
Admin/Exempt Staff On-Campus Work
In order to manage College activities in the Fall, a consistent admin/exempt employee presence on campus will be needed. Admin/exempt staff are required to work on campus at least three (3) days per week to ensure leadership of in-person operations across the work week.
- All employees on campus must be fully vaccinated (or attest to an eligible exemption) in addition to wearing masks indoors in compliance with state guidelines
- Legal and medical exception requests can be made via Human Resources by emailing email@example.com
For any questions, please contact Human Resources at firstname.lastname@example.org
Beginning Monday, September 13, the College will resume core in-person services in a limited capacity (General guidelines: at least 1 classified staff member providing service during campus open hours). The physical campus will be open from 8AM-5PM, Monday-Thursday, and 8AM-12PM on Fridays. Remote services remain available Monday-Thursday, 8AM-5PM, and Friday, 8AM-4:30PM.
Core services staff do not need to request permission to come to campus on the specific days they are scheduled to work.
Core in-person services will include:
- Classroom Support Services
- Curbside Pick-Up/Drop-Off
- Enrollment Services and Financial Aid
- Financial Services/Cashiers
- Human Resources
- International Education
- Outreach and Recruitment
- Parent-Child Center
- Printing Services
- Residential Life
- Safety and Security
- Student Accessibility Services
- Veterans Services
- Testing and Assessment
- Technology Support Services (TSS)
While the expectation is that most of the above services will be open to students during College business hours, there may be limited exceptions for smaller units. We will share more details as plans are finalized.
Picking Up/Dropping Off Materials
If you are only picking up or dropping off materials from your vehicle and not accessing any buildings or spaces on campus, complete the Materials Pick-Up/Drop-Off Form. A College employee will contact you to set up an appointment.
Executive Team approval is not required but please make sure to notify the department from which the items will be borrowed before coming to campus.
Ad Hoc Visit
If you need to visit campus for a particular purpose, you will need pre-approval from your senior leader or executive team member unless you are an administrative exempt employee or a core services employee. To get approval:
- Submit a request at least 3 business days in advance using the Campus Permission Request Form, including time, date, reason, and any location(s) you will access on campus
- If approved, you will be notified that you may come to campus on the specified date(s)
If you would like to be approved to visit campus regularly, please contact your supervisor.
For employees to hold a non-instructional activity (on- or off-campus), such as a student life event or department sponsored event, they must complete the Campus Activities Request Form. Requests for events that happen during summer break can be processed at this time. The request process for fall activities is still being considered within the context of fall reopening of campus. Check back for more details. Questions can be directed to ActivitiesRequests@shoreline.edu.
All facility rental requests by outside users (non-employees) must follow the Facility Rentals directions and fill out the Room Rental Request application to be considered.
By September 7, 2021, all employees (regardless of work location) will need to verify that they have been fully vaccinated against COVID-19, unless they are claiming a medical or religious exemption. The College will accept late vaccination verification forms until October 18, 2021, if an employee needs additional time to become fully vaccinated.
Educator Vaccination Requirement
On August 18, 2021, Governor Inslee announced an educator vaccination requirement and statewide indoor mask mandate for all state employees and contractors.
Proclamation 21-14.1 prohibits any Worker from engaging in work for the operator of an Educational Setting after October 18, 2021 if the Worker has not been fully vaccinated against COVID-19. A “Worker” includes a person engaged to work as an employee, on-site volunteer, or on-site contractor for a State Agency.
Condition of Employment
Based on the Governor's educator vaccination requirement mandate, employees and contractors will have until October 18, 2021 to be fully vaccinated as a condition of employment. Please note, individuals not able to comply with this condition will not have employment with Shoreline after October 18, 2021.
If you are vaccinated but need to request an accomodation for on-campus work requirements, contact HR at email@example.com to begin the interactive dialogue related to your accomodation request.
The vaccination requirement proclamation applies to all employees, even if they work entirely online/remotely. This includes employees who work remotely from other states or countries. If you are considered a College employee (paid through the College payroll and issued a W-2), you will need to be vaccinated and attest your vaccination or exemption under the proclamation.
If you are a student who is employed by the College, please complete both the student vaccination attestation form as well as the employee vaccination attestation form. For any questions, please reach out to your supervisor.
Apprenticeship Program Employees
Vaccination requirements for people who teach off-site classes attached to apprenticeship programs are dependent on whether the instructor works in a state-owned facility and is paid by the College or by the business or labor organization offering the apprenticeship (i.e., the contractor). The following chart presents different scenarios and requirements:
College Trustees and Foundation Board Members
The vaccination mandate applies to College trustees and to members of the State Board for Community and Technical Colleges, regardless of whether they come to campus or work remotely. Foundation board members are considered volunteers, so the proclamation applies only if they come to campus.
Volunteers on campus are required to be vaccinated or claim an eligible exemption.
Employees and contractors must fill out the online attestation form regarding vaccination status OR claim one of two exemptions (medical or religious).
Proof of Full Vaccination
If an employee has been fully vaccinated and completes the online attestation form, an internal College team (HR-based) will then request that the worker provide proof of full vaccination against COVID-19. HR will post opportunities via Zoom or in person to provide proof of vaccination status by visual inspection of your vaccination card or documents shortly. More details will be provided soon.
Documents required to provide proof of vaccination will include:
- Photo identification
- Proof of vaccination
- CDC COVID-19 Vaccination Card or photo of the card; or
- Documentation of vaccination from a health care provider or electronic health card; or
- State immunization information record; or
- Employees vaccinated outside the US may show a reasonable equivalent of these documents
Please note, at this time, the College is not required to, nor does it plan to keep copies of vaccination documents.
For individuals who have been vaccinated outside of the United States, some vaccines have been approved and constitute a legitimate vaccination record. Please review the student-facing COVID-19 page for more details about acceptable vaccines. For any questions, please contact Human Resources at firstname.lastname@example.org.
Exemption from Vaccine Requirement
Workers are not required to get vaccinated against COVID-19 if they are unable to do so because of a verified medical disability or if the requirement to do so conflicts with their sincerely held religious beliefs, practice, or observance. Please note, philosophical (personal) exemptions will not be accepted by the College for employees per Governor Inslee’s Proclamation 21-14.1.
Employees who choose not to be vaccinated for medical or religious reasons will need to attest to the type of exemption through the online attestation form by September 7, 2021. Employees should then complete the applicable exemption request form (Medical or Religious) for submission to HR no later than September 17, 2021.
Please keep in mind that medical/religious exemptions and accomodations related to on-campus work requirements are two separate things. If a vaccination exemption is approved, you will engage in an interactive process with Human Resources regarding potential reasonable accomodations for you to perform the essential functions of your job.
Shoreline Community College, in partnership with the Shoreline Fire Department, is offering a series of pop-up COVID-19 vaccine clinics on campus on Mondays, Wednesdays, and Fridays from 9AM to 5PM through October 8, 2021.
The clinics are open to students, employees, and members of the public who have not been vaccinated or those who are immunocompromised seeking a booster shot. Pfizer-BioNTech and Moderna vaccines will be available. Sign up for an appointment at least two days in advance using our online registration form.
Dates for vaccination that meet the October 18 deadline:
Right click a table cell to select deletion of a row or column in order to size the table according to your needs.
|Vaccine||Series Dose Requirement||First Dose No Later Than||Second Dose||Completed Series||Fully Vaccinated|
|Pfizer||2 doses, 21 days apart||9/13/21||10/4/21||10/4/21||10/18/21|
|Moderna||2 doses, 28 days apart||9/6/21||10/4/21||10/4/21||10/18/21|
|Johnson & Johnson||Single dose||10/4/21||N/A||10/4/21||10/18/21|
Supervisors should work with their staff to provide telework assignments through the period of campus remote operations, keeping regular tasks incorporated to help build structure and normalize the day. Classified and administrative staff should only be taking leave if they chose to decline the telework offered. Suggestions for daily expectations while teleworking include the following:
- Check email throughout the day, and at least once each hour.
- Be responsive to inquiries within a reasonable time frame.
- Respond to messages on voice mail within 24 hours where possible.
- Continue regular meetings via online or telephone conference call.
- Post/share staff schedules, including the best method to reach each person.
Supervisors, please ensure that you:
- Check in with staff regularly to discuss questions, issues and progress on assignments.
- Identify the daily and project-based tasks the employee will be completing from home.
- Confirm the schedule on which tasks will be completed and how outputs are shared.
- Review the EAP's How to Support Employees During a Pandemic
Telework Equipment Needs:
- Request a College-issued laptop or computer from TSS
- Use your work computer monitor at home by coordinating a monitor request with TSS
- Use your work chair at home by requesting approval to come onto campus via your Executive Team (ET) member
- Request a stand-up desk:
Sample out-of-office Email Reply:
"Thank you for your message. Shoreline Community College is operating remotely due
to COVID-19. I will respond to your email as soon as possible, but please know my
response time may be delayed due to a higher volume of messages.
[Optional: Employee can add a reference here to other resources, if applicable]
For faster service [or] For help with [specific type of service], please [call a phone number, email a different address, visit a web page, etc]. For more information about the College's remote operations, visit shoreline.edu/covid19. Thank you for your patience."
Sample voicemail message
“Hello, you’ve reached NAME in the DEPT/PGM/OFFICE at Shoreline Community College. In response to COVID-19, the College has moved to remote operations and the XX office is providing our services remotely through fall quarter. During this time, voicemails will be checked daily but the best way to reach me directly is through email at NAME@shoreline.edu. Thank you.”
One option for telework could include use of the following online training opportunities. Please ensure that your staff report time worked for these training opportunities reflective of the actual time spent viewing/completing work within each training. Supervisors may assign any online training applicable to a particular position offered through LinkedIn.com, Everfi.com or other online formats as needed. Please note you can contact HR at email@example.com if help is needed at any time to identify telework assignments for your staff.
Employees should be directed to email documentation to their supervisor at the end of each work day for online trainings completed. Documentation can include a certificate of completion, a copy of the screen that indicates completion, or if not available, document the videos you viewed, the policies you read or the courses you completed by listing the title, date completed, and number of hours/minutes. Suggested options for online professional development (with time for completion) include the following:
- LinkedIn Learning (varies by selection)
- Everfi.com (varies by selection)
- Courses in Everfi must be assigned through HR. Please contact firstname.lastname@example.org to identify courses you would like assigned to individual employees. To login to everfi.com, use your shoreline email address as your login ID and your SID as your password. For help using everfi.com, please contact HR at x4769.
- Employee Assistance Program (EAP) Webinars (varies by selection)
- Employee Assistance Program (EAP) Orientation (15 minutes)
- Stress Management (30 minutes)
- Generation Gaps (45 minutes)
- Assertiveness & Self-Confidence (45 minutes)
- Labor & Industries Online Safety Training (varies by selection)
- PEBB Smart Health Well-Being Assessment (30 minutes)
- Department of Retirement Systems Online Trainings/Webinars (varies by selection)
- Safety Video – Shots Fired, student version (30 minutes)
- Safety Video – Shots Fired, employee version (30 minutes)
- SBCTC Canvas 101 (varies)
- ctcLink Training Opportunities (22 hrs)
- ctcLink Training Opportunities SBCTC offers a number of self-enroll classes to help all members of the campus community become more familiar with PeopleSoft, which powers ctcLink. If interested, please sign up for PeopleSoft Fundamentals first before moving on to any of the self-service courses. (Global Design Classes are specific for individuals who are participating in the ctcLink Implementation Project.)
- Any questions? Contact email@example.com.
Please complete this exposure report form if you suspect you may have been exposed to someone with coronavirus (COVID-19) or are experiencing symptoms of the virus. This will help the College provide you with guidance about what you should do next.
The federal Families First Coronavirus Response Act (FFCRA) was passed by Congress on March 18, 2020 and includes two different leave acts as follows:
- The Emergency Paid Sick Leave Act provides paid leave to employees based on their own COVID-19 health related issues, for employees caring for someone with COVID-19 health-related issues, or for employees who need to care for a minor child due to a COVID-19-related school or child care closure.
- The Emergency Family and Medical Leave Expansion Act provides paid and unpaid leave to employees who need to care for a minor child due to a COVID-19-related school or child care closure.
These provisions apply from April 1, 2020 through December 31, 2020 and provide paid leave entitlements to eligible employees, with more information found online at the OFM Summary of Leave Provisions in the 2020 Families First Coronavirus.
Other leave options (download related charts)
For questions about leave options or to request this information in another format, please contact firstname.lastname@example.org.