SCC staff members listen to a budget presentation at the April 2,
2010 all-campus meeting. More photos
Shoreline Community College officials have outlined the process, thinking, data and cuts that formed the proposed $1.65 million budget reduction plan.
“The vice presidents spent considerable time framing the rationale for the proposal,” said Stephen Smith, Vice President for Human Resources and Legal Affairs. Smith served as emcee at an all-campus meeting, Friday, April 2, 2010, where the plan was discussed. About 30 people also participated in the meeting via Webcast using Elluminate technology.
Smith noted that, in consultation with the campus committees, the Senior Executive Team (SET) established communication plans, discussed appropriate data to be used, reviewed the college’s core themes as set by the Board of Trustees and monitored legislative action. Smith
Smith also went over the state budget situation.
“Funding for community colleges has been reduced 11 percent, that’s $82 million, over the past two years,” Smith said. “For the next biennium, we expect to see an additional state-budget shortfall of $2-5 billion.”
For his department, Smith said Shoreline’s reduction plan means cutting one position. “That’s one-fifth of the staff,” he said. “It will require a change in our traditional business procedures.”
Jim Hills talked about the changes in the Office of Advancement, which includes the Public Information Office and the Shoreline Community College Foundation. The cuts include a vacant position and $50,000 in goods and services.
“The position came to Advancement this past July 1, then, the employee transferred to another position in student affairs, but left the position in Advancement,” Hills said. “When it became the budget issues became apparent, we left that position open.” The duties, high school recruiting, remained. “Amy Stapleton has been doing a terrific job,” he said.
Hills said Advancement is focusing on revenue generation, including contracts, partnerships and rentals. As an example, he said, “The college’s HTC contract, the hotel training program, recently was transferred to the foundation, giving the college more flexibility.”
For the “House of Instruction,” as Vice President for Academic Affairs John Backes likes to call it, the reduction plan is deeper and far more intricate. Backes reviewed the six vacant-position cuts, two retirements, three administrative positions, two classified layoffs and one faculty RIF (reduction in force).
Programmatically, one of the most visible changes will be to the Center for Business and Continuing Education, currently housed at the Lake Forest Park Towne Center. Backes said the proposal would eliminate the CBCE director position along with several support jobs. He said the college would focus more on contract training and move that responsibility under the Dean of Workforce. Backes said discussions are taking place with Lake Washington Technical College and Bellevue College for possible collaboration on continuing education services. As for the space in Lake Forest Park, Backes said the college will open lease talks with the mall owner.
Tonya Drake, Vice President for Student Success, pointed out differences in the kind of data used in her area. “We really talk about headcount versus FTE (full-time equivalent),” Drake said. Enrollment services processes more than 10,000 applications annually. “We have to process the applications even though they may not come here,” she said.
Reductions in Student Success include two vacant classified positions, one advisor and one administrative position.
Other changes are coming, all focused on learning, Drake said. A restructuring effort will bring a Center for Equity & Engagement that will serve as an umbrella for the Multicultural Center, Women’s Center, CEO/LCN, Running Start and a pilot project, a Behavioral Intervention Team. Advising and Counseling will also see some changes, she said, with direct reporting lines going to the deans. “We’ll keep a centralized location,” Drake said. “Students expect a place to go for advising, but supervision will be in the divisions.”
In Administrative Services, Vice President Daryl Campbell said the proposed reductions include one vacant position, one retirement, one classified layoff and one hourly position discontinued. Also, there would be a $75,000 cut in goods and services. The plan proposes some organizational shifts, including moving two fiscal positions under the Director or Financial Services, dispersing the purchasing responsibilities and adding a grants-and-contracts emphasis to the budget director’s role.
SCC President Lee Lambert reminded that while the plan is still a proposal, some very real things will have to be started before it is finalized. “We still don’t know our final number from Olympia,” Lambert said, referring to the ongoing special session of the Legislature to finalize a state budget. Lambert said that layoff and RIF procedures would need to start in the next several weeks to assure a balanced budget by the July 1 deadline. “We can always stop a process, if necessary,” he said.
After the presentation, one questioner asked about a billed passed by the Legislature having to do with system reform and efficiencies. “Shoreline has been in the forefront and was talking with Lake Washington,” Lambert said. “Now, Everett, Edmonds and Cascadia want to join in. I’ve drafted a (memorandum of understanding) establishing the Five-Star Consortium. One of the first things we’ll look at is a seamless admissions system.”
Lambert said that comments on the proposed plan will be taken through April 30. Then, administrators will have some time to consider those comments along with any other changes, finalize a budget and present it at 12:30 p.m., May 21, at the next all-campus meeting.